All Meeting Minutes

August 9, 2020 Excomm Meeting Minutes

Cal Sailing Club - Executive Committee Minutes

 

Meeting Date: August 09, 2020

Start Time: 6:12 PM

End Time: 7:05 PM

Location: Virtual

 

ATTENDANCE

 

Title

Name

Code

Present

Commodore

Mary Lucus-Flannery

MLF

N

Vice Commodore (co)

Lonnie D.

LD

N

Vice Commodore (co)

Christina Polito-Halter

CPH

Y

Vice Commodore (co)

Min Lee

ML

Y

Vice Commodore (co)

Tone Toe

TT

N

First Vice Commodore (co)

James Clarkson

JC

Y

First Vice Commodore (co)

Memo Gunay

MG

Y

Second Vice Commodore (co)

Sofien Sehiri

SS

N

Third Vice Commodore

Ryan Alder

RA

Y

Rear Commodore (co)

John Bongiovanni

JB

Y

Rear Commodore (co)

Jennifer Johnson

JJ

N

Port Captain (co)

Kevin Corcoran

KC

N

Port Captain (co)

Brenden Kallaby

BK

Y

Treasurer

Peter Kuhn

PK

N

Secretary

Carolyn Brown

CB

Y

 

 Officer’s Reports 

Vice Commodore - nothing to report

First Vice - Three Quests are breaking, we are in discussions with the distributor regarding replacement. Two JYs are in transit

Third Vice - Meritorious’ mast is down for standing rigging replacement. Daisy is DNS due to a broken motor. 

Read Commodore - We have a lot of interest in ground school and novice fast track. James gave a junior test from another boat. Josh is willing to teach lessons here at least once so we can benefit from his experience as lead instructor at TISC. 

Port Captain - We are done hiring, there were lots of applicants. We offer free memberships to all applicants to see if they are interested in the club. There have been a couple suspension for not following covid protocols and not respecting DLs authority.

Treasurer’s reports - 

 Treasurer’s Report 8/9/20

As of 8/9/20 we have $43,688 in cash, down $11,346 from last report 7/26/20.

 

The cash balance includes a federal loan and loan advance of which it currently looks like we’ll have to eventually pay back $10,000 plus interest at 1% over a two year term (can be extended to five years).

 

Spending in the last two weeks includes

  • double and sometimes triple dayleader staffing in July for covid procedures and training new dayleaders, with covid bonus (ended 8/1/20).
  • annual premium for directors and officers liability insurance
  • DMV registration fees and sales tax on JY15 purchase

Income 7/27 - 8/9/20

 

Regular memberships

$6,206

Donations: Big Thanks!

$510

Dues refunds: windsurf locker (too small), regular (paid with hours)

-$537

UC workstudy reimbursement

$350

Total Income

$6,528

 

Spending 7/27 - 8/9/20

 

Dinghies-Laser vang assembly, wheels for kayak trolley, dump fees for old JY15's, clevis pins, inner tube for spare dolly wheel, fasteners, paddle, line, brushes, silicone, screws, washers, sanding discs

$494

Dayleaders: wages, taxes, and food for DL meeting

$13,044

Clubhouse and Yard--clubhouse rot repair supplies, bunny suit, weed killer, glue, portapotty rental

$700

Insurance--directors and officers insurance annual premium

$1,619

Keelboats--hull cleaning, shackles, eyestraps, fasteners, line, battery

$696

Taxes--DMV reg fees and sales tax for JY15 purchase (DBW grant 2019)

$823

Safety Equipment: PFD rack supplies, whiteboard, hand soap

$247

Credit card processing charges

$142

Rescue Skiff: 33.3 gal gas for skiff

$100

Communications--email service subscription

$10

Total Spending

$17,874

 

We’re still on an interim budget until we get a better idea of the next stages of reopening. We have $19,995 left to spend on our 2020 DBW grant, but will need to revise the budget to accommodate all the purchases, which include another JY15, Quest parts, and foul weather gear.

 

Budget for Fiscal Year 2020-2021 vs actual 5/1/20 - 8/9/20

 

 

Authorized FY Budget

DBW

included

Actual thru 8/9/20 (27% of

FY)

Percentage of Budget

DBW

remaining

non-DBW remaining

Expected Income

           

Memberships

(Regular and windsurf locker)

$130,600

 

$30,649

23%

 

$99,951

DBW

reimbursement

$40,424

$40,424

$3,758

9%

$36,666

$0

UC Work-Study

Reimbursement

$18,700

 

$350

2%

 

$18,350

Donations, surplus sales,

interest, etc.

$6,000

 

$2,773

46%

 

$3,227

Total Income

$195,724

$40,000

$37,529

19%

$36,666

$121,529

Authorized Spending

           

Club activities

$11,200

 

$0

0%

 

$11,200

Dinghies and

rescue skiffs

$30,700

$11,854

$11,760

38%

$10,074

$8,865

Windsurfing

$35,400

$0

$12,295

35%

$0

$23,105

Keelboats

$22,000

$0

$2,748

12%

 

$19,252

Dayleaders

$74,100

 

$22,210

30%

 

$51,890

Clubhouse and

Yard

$10,800

 

$2,683

25%

 

$8,117

General

Overhead

$46,000

$10,086

$12,088

26%

$10,086

$23,827

Total

Spending

$230,200

$21,940

$63,783

28%

$20,160

$146,257

 

 Treasurer’s Report 7/26/20

 

As of 7/26/20 we have $55,034 in cash, down $8,980 from last report 7/12/20.

 

The cash balance includes a federal loan and loan advance of which it currently looks like we’ll have to eventually pay back $10,000 plus interest at 1% over a two year term (can be extended to five years).

 

Spending in the last two weeks includes

  • paying off the remaining 50% of 2 new JY15 sailboats we bought on last year’s grant money from the Department of Boating and Waterways (DBW),

  • a hefty property tax bill for our boats and possessory interest in the land under our rented space and the berths on J-dock,

  • garbage service during the period since we reopened, and

  • rent under the extension of our license agreement that expired in December.

 

The payroll for dayleaders in July, rent, and other expenses will reduce our cash below $40,000 in August.

 

In a month or three, we will get reimbursed $18,424 by DBW for the 2 new JY15’s, and $1,780 for the Venture mast we bought on this year’s grant.

 

Income 7/13 - 7/26/20

 

Regular memberships

$5,807

Donations: Huge Thanks!

$104

Windsurf locker memberships

$300

Total Income

$6,211

 

Spending 7/13 - 7/26/20

 

Dinghies-remainder payment for 2 new JY15's (DBW reimbursable)—thanks for

wiring the money, Memo!, sail repair

$8,301

Dayleaders: payroll processing, boater card fee

$60

Clubhouse and Yard--garbage service, new hinges for clubhouse door

$1,347

Keelboats—sail repair

$40

City of Berkeley--rent payment (extension)

$1,064

Taxes--property taxes on boats and possessory interest in rented space and berths

$4,232

Credit card processing charge

$148

Total Spending

$15,191

 

We’re still on an interim budget until we get a better idea of the next stages of reopening. We have $19,995 left to spend on our 2020 DBW grant, but will need to revise the budget to accommodate all the purchases, which consist of another JY15, Quest parts, and foul weather gear.

 

Budget for Fiscal Year 2020-2021 vs actual 5/1/20 - 7/26/20

 

 

Authorized FY Budget

DBW

included

Actual thru 7/26/20

(24% of

FY)

Percentage of Budget

DBW

remaining

non-DBW remaining

Expected Income

           

Memberships (Regular and

windsurf locker)

$130,600

 

$24,980

19%

 

$105,620

DBW

reimbursement

$40,424

$40,424

$3,758

9%

$36,666

$0

UC Work-Study

Reimbursement

$18,700

 

$0

0%

 

$18,700

Donations,

surplus sales, interest, etc.

$6,000

 

$2,263

38%

 

$3,737

Total Income

$195,724

$40,000

$31,001

16%

$36,666

$128,057

Authorized

Spending

           

Club activities

$11,200

 

$0

0%

 

$11,200

Dinghies and

rescue skiffs

$30,700

$11,854

$11,166

36%

$10,074

$9,459

Windsurfing

$35,400

$0

$12,295

35%

$0

$23,105

Keelboats

$22,000

$0

$2,052

9%

 

$19,948

Dayleaders

$74,100

 

$9,166

12%

 

$64,934

Clubhouse and

Yard

$10,800

 

$1,983

18%

 

$8,817

General

Overhead

$46,000

$10,086

$9,247

20%

$10,086

$26,668

Total

Spending

$230,200

$21,940

$45,909

20%

$20,160

$164,131

 

Regular membership dues in July were nearly $10,000, which is almost 40% of the average for the last 6 years, up from June when dues were only 19% of the 6 year average. Hopefully the City contractors will complete installation of the new docks in early August, and we can expand some operations such as windsurf lessons in order to further increase dues.

 

 

 Treasurer’s Report 7/12/20

 

As of 7/12/20 we have $64,013 in cash, down $9,871 from last report 6/28/20. The cash balance includes a federal loan and loan advance of which it currently looks like we’ll have to eventually pay back $10,000 plus interest at 1% over a two year term (can be extended to five years).

 

Income 6/29 - 7/12/20

 

Regular memberships (less 2 refunds)

$4,031

Donations: Huge Thanks!

$280

Total Income

$4,311

 

Spending 6/29 - 7/12/20

 

Dinghies-line, sheave, spinnaker repair tape, lube, paint tray, brush, Venture

hatches

$195

Dayleaders: wages and taxes

$5,188

Windsurf--12 Ezzy Cheetah sails 5.5 to 7.0, spray paint

$7,736

Clubhouse and Yard--hooks, faucet supplies, electric supplies, acetone, saw blade, sink cart supplies, wireless dongle for outdoor computer, DSL service for clubhouse computer, portapotty rental without cleaning, replacement chain for Peter Kuhn's chainsaw (stump removal supplies), new faucet supplies

$403

Insurance--boat add/delete on marine liability insurance

$179

Keelboats--varnish, brushes, sanding sponge, fasteners, webbing, filler, caulk, fasteners

$86

Safety Equipment: soap for hand wash station

$7

Credit card processing charges

$97

Rescue Skiff: 21.5 gal gas for skiff, epoxy resin (skiff ladder installation supplies)

$147

Tools--circ saw blade

$13

Communications--Iwindsurf subscription for clubhouse computer, Mailchimp email service

$130

Total Spending

$14,182

 

We’re still on an interim budget until we get a better idea of the next stages of reopening. We still have $9,391 to spend on the purchase of two JY15’s on our 2019 DBW grant, and another

$19,995 to spend on our 2020 DBW grant, but will need to revise the budget to accommodate all the purchases.

 

Budget for Fiscal Year 2020-2021 vs actual 5/1/20 - 7/12/20

 

 

Authorized FY Budget

DBW

included

Actual thru 7/12/20

(20% of

FY)

Percentage of Budget

DBW

remaining

non-DBW remaining

Expected Income

           

Memberships (Regular and

windsurf locker)

$130,600

 

$18,874

14%

 

$111,726

DBW

reimbursement

$40,424

$40,424

$3,758

9%

$36,666

$0

UC Work-Study

Reimbursement

$18,700

 

$0

0%

 

$18,700

Donations,

surplus sales, interest, etc.

$6,000

 

$2,159

36%

 

$3,841

Total Income

$195,724

$40,000

$24,790

13%

$36,666

$134,268

Authorized

Spending

           

Club activities

$11,200

 

$0

0%

 

$11,200

Dinghies and

rescue skiffs

$30,700

$11,854

$2,865

9%

$10,074

$17,760

Windsurfing

$35,400

$0

$12,295

35%

$0

$23,105

Keelboats

$22,000

$0

$2,012

9%

 

$19,988

Dayleaders

$74,100

 

$9,106

12%

 

$64,994

Clubhouse and

Yard

$10,800

 

$636

6%

 

$10,164

General

Overhead

$46,000

$10,086

$3,804

8%

$10,086

$32,110

Total

Spending

$230,200

$21,940

$30,719

13%

$20,160

$179,321

 

 Treasurer’s Report 6/28/20

 

As of 6/28/20 we have $73,884 in cash, down $6,592 from last report 6/14/20.

 

Income 6/15 - 6/28/20

 

Regular memberships

$2,911

Donations: Huge Thanks!

$104

Credit card cash back rewards

$200

Total Income

$3,215

 

Spending 6/15 - 6/28/20

 

Dinghies-sail repairs

$435

Dayleaders: wages, employer paid taxes, payroll processing

$3,868

Windsurf--20 booms, 20 mast bases & universals, stencils for sails, brushes

$4,383

Clubhouse and Yard--trash bags, porch conduit repair parts, portapotty rental (no cleaning)

$66

Safety Equipment: CSC reopening supplies including sanitizer, tubs, spray bottles, handwash station parts

$356

Credit card processing charge

$83

Rescue Skiff: 15.5 gal gas for skiff, skiff ladder, remote control repair parts

$162

Communications--website software subscriptions and support service, email service

$453

Total Spending

$9,807

 

We’re still on an interim budget until we get a better idea of the next stages of reopening. We still have $9,391 to spend on the purchase of two JY15’s on our 2019 DBW grant, and another

$19,995 to spend on our 2020 DBW grant, but will need to revise the budget to accommodate all the purchases.

 

Budget for Fiscal Year 2020-2021 vs actual 5/1/20 - 6/28/20

 

 

Authorized FY Budget

DBW

included

Actual thru 6/28/20

(16% of

FY)

Percentage of Budget

DBW

remaining

non-DBW remaining

Expected Income

 

 

$40,424

       

Memberships (Regular and

windsurf locker)

$130,600

 

$14,842

11%

 

$115,758

DBW

reimbursement

$40,424

 

$3,758

9%

$36,666

$0

UC Work-Study

Reimbursement

$18,700

 

$0

0%

 

$18,700

Donations, surplus sales,

interest, etc.

$6,000

 

$1,879

31%

 

$4,121

 

Total Income

$195,724

$40,000

$20,479

10%

$36,666

$138,579

Authorized Spending

           

Club activities

$11,200

 

$0

0%

 

$11,200

Dinghies and

rescue skiffs

$30,700

$11,854

$2,523

8%

$10,074

$18,103

Windsurfing

$35,400

$0

$4,558

13%

$0

$30,842

Keelboats

$22,000

$0

$1,926

9%

 

$20,074

Dayleaders

$74,100

 

$3,918

5%

 

$70,182

Clubhouse and

Yard

$10,800

 

$232

2%

 

$10,568

General

Overhead

$46,000

$10,086

$3,378

7%

$10,086

$32,536

Total

Spending

$230,200

$21,940

$16,536

7%

$20,160

$193,504

Regular dues income in June was about 20% of the amount expected before the shutdown. The amount of dues was up compared to May when measured in dollars, but down in terms of the amount expected before the shutdown.

 

 

 Treasurer’s Report 6/14/20

 

As of 6/14/20 we have $80,477 in cash, up $1,462 from last report 5/17/20.

 

Income 5/18 - 6/14/20

 

Regular memberships

$4,260

Donations: Huge Thanks!

$1,268

Windsurf locker memberships

$783

Total Income

$6,311

 

Spending 5/18 - 6/14/20

 

Dinghies-Venture mast

$1,780

Dayleaders: payroll processing

$50

Clubhouse and Yard--DSL service for clubhouse computer, portapotty rental (no cleaning), power switches for windmeter computer

$102

Keelboats--Dr Who haulout

$1,616

City of Berkeley--rent (lease expired, on extension)

$1,064

Credit card processing charge

$129

Communications--change of address, website software subscriptions

$108

Total Spending

$4,848

 

We’re on an interim budget until we get a better idea of the next stages of reopening. We still have $9,391 to spend on the purchase of two JY15’s on our 2019 DBW grant, and another

$19,995 to spend on our 2020 DBW grant, but will need to revise the budget to accommodate all the purchases.

Budget for Fiscal Year 2020-2021 vs actual 5/1/20 - 6/14/20

 

 

Authorized FY Budget

DBW

included

Actual thru 6/14/20

(12% of

FY)

Percentage of Budget

DBW

remaining

non-DBW remaining

Expected Income

 

 

$40,424

       

Memberships

(Regular and windsurf locker)

$130,600

 

$11,931

9%

 

$118,669

DBW

reimbursement

$40,424

 

$3,758

9%

$36,666

$0

UC Work-Study

Reimbursement

$18,700

 

$0

0%

 

$18,700

Donations,

surplus sales, interest, etc.

$6,000

 

$1,575

26%

 

$4,425

 

Total Income

$195,724

$40,000

$17,264

9%

$36,666

$141,794

Authorized Spending

           

Club activities

$11,200

 

$0

0%

 

$11,200

Dinghies and rescue skiffs

$30,700

$11,854

$1,926

6%

$10,074

$18,700

Windsurfing

$35,400

$0

$175

0%

$0

$35,225

Keelboats

$22,000

$0

$1,926

9%

 

$20,074

Dayleaders

$74,100

 

$50

0%

 

$74,050

Clubhouse and Yard

$10,800

 

$166

2%

 

$10,634

General Overhead

$46,000

$10,086

$2,486

5%

$10,086

$33,429

Total Spending

$230,200

$21,940

$6,729

3%

$20,160

$223,311

 

VOTES

 

Motions

Move

2nd

Unanimous Approval

Nominate Adelaide Cahill and Heather Breaux for PC

MG

JB

100%

Add white card option for 3-day suspension

BK

CPH

100%

Motion to add white card option for 7-day suspension

MG

JC

100% on Slack

approve Seniors taking boards and dinghies out on closed days with reservations. Must have passed the online reopen test and conform to club procedures for this period

SS

RA

100% on Slack

reopen the club with the reopening protocol

PK

MG

100% on Slack

Suspension of Dmitry Shusterman, This is disciplinary action and will be in the Commodore's copy but not the published minutes.  

MG

CPH

100%

Adjourn @ 7:05

RA

CPH

100%