All Meeting Minutes

Aug 23 Excomm Meeting

August 23, 2020

Start Time: 6:35 PM

End Time: 7:00 PM

Location: Virtual

ATTENDANCE 

Title

Name

Code

Present

Commodore (co)

Mary Lucus-Flannery

MLF

N

Commodore (co)

Nicho Waton

NW

Y

Vice Commodore (co)

Lonnie D.

LD

N

Vice Commodore (co)

Christina Polito-Halter

CPH

Y

Vice Commodore (co)

Min Lee

ML

Y

Vice Commodore (co)

Tone Toe

TT

N

First Vice Commodore (co)

James Clarkson

JC

Y

First Vice Commodore (co)

Memo Gunay

MG

Y

Second Vice Commodore (co)

Sofien Sehiri

SS

Y

Third Vice Commodore

Ryan Alder

RA

Y

Rear Commodore (co)

John Bongiovanni

JB

Y

Rear Commodore (co)

Eric Lee

EL

N

Port Captain (co)

Heather Breaux

HB

Y

Port Captain (co)

Adelaide Cahill

AC

Y

Treasurer

Peter Kuhn

PK

N

Secretary (co)

Carolyn Brown

CB

Y

Secretary (co)

Birk Huber

BH

Y

 

  • Officer’s Reports will be given at the GMM

General discussion of removing names from the online reservation list for privacy reasons. It is generally poor practice to have names posted publicly, and we received an email from a member with this concern. Names can be removed from the sign up page and the DLs will continue to see the names on the reservation sheet for the day. When names are removed, Cindol should be able to get the same list as the DLs. The equipment sign out is also viewable by all members from wherever they access the Internet. It could be locked to the club wifi or use  geo-location to make it only viewable in the vicinity. Although geo-location works better for members using data instead of wifi, it will require them to allow the CSC website to use their location, which some may not like. For now we will remove names from the reservation page and revisit the equipment sign out at a later date. Any member who wants anonymity can sign out with the DL instead of using the online system. 

 

Brief discussion regarding the “club open” wording in the O.R.s and possibly adding open/close to the Covid procedures test. This will be continued on Slack.

 

Treasurer’s Report 

As of 8/23/20 we have $49,756 in cash, up $6,068 from last report 8/9/20.

The cash balance includes a federal loan and loan advance of which it currently looks like we’ll have to eventually pay back $10,000 plus interest at 1% over a two year term (can be extended to five years).

We’ve submitted for reimbursement from the California Dept. of Parks and Recreation Division of Boating and Waterways (DBW) Aquatic Center grant program, for the two JY15’s we received (2019 grant completion) and for a Venture mast (2020 grant program). Eventually we’ll be reimbursed about $20k.

Income 8/10 - 8/23/20

 

Regular memberships

$7,026

Donations: Big Thanks!

$57

Windsurf locker memberships

$266

UC workstudy reimbursement

$201

Total Income

$7,550

 

Spending 8/10 - 8/23/20

 

Dinghies-UFO bracket, paddle blades

$134

Clubhouse and Yard--DSL service

$56

Keelboats--parts for keelboat engines

$53

City of Berkeley--rent payment (extension)

$1,064

Credit card processing charges

$175

Total Spending

$1,481

 

We’re still on an interim budget until we get a better idea of the next stages of reopening. Then we’ll need a new budget.

Budget for Fiscal Year 2020-2021 vs actual 5/1/20 - 8/23/20

 

Authorized FY Budget

DBW

included

Actual thru 8/23/20

(31% of FY)

Percentage of Budget

DBW

remaining

non-DBW remaining

Expected Income

           

Memberships (Regular and

windsurf locker)

$130,600

 

$37,941

29%

 

$92,659

DBW

reimbursement

$40,364

$40,364

$3,758

9%

$36,606

$0

UC Work-Study

Reimbursement

$18,700

 

$550

3%

 

$18,150

Donations,

surplus sales, interest, etc.

$6,000

 

$2,829

47%

 

$3,171

Total Income

$195,664

$40,000

$45,079

23%

$36,606

$113,979

Authorized

Spending

           

Club activities

$11,200

 

$0

0%

 

$11,200

Dinghies and

rescue skiffs

$30,700

$11,854

$11,894

39%

$10,074

$8,731

Windsurfing

$35,400

 

$12,295

35%

 

$23,105

Keelboats

$22,000

 

$2,801

13%

 

$19,199

Dayleaders

$74,100

 

$22,210

30%

 

$51,890

Clubhouse and

Yard

$10,800

 

$2,739

25%

 

$8,061

General

Overhead

$46,000

$10,086

$13,326

29%

$10,086

$22,588

Total Spending

$230,200

$21,940

$65,265

28%

$20,160

$144,775

 

VOTES

Motions

Move

2nd

Unanimous Approval

Add Birk Huber as co-Secretary

CB

JB

100% on Slack

Add Nicholas Waton as co-Commodore

MLF

RA

100% on Slack

Nominate Eric Lee as Rear Commodore WS

CB

JB

100% on Slack

Lifetime membership for JJ

JB

MG

100% on email

Lifetime membership for Brenden

RA

CHP

100% on email

Adjourn @ 7:00

CB

MG

100%