All Meeting Minutes

2005.02.13 - Excom

EXCOM MEETING
Sunday February 13, 2005
Present: Saul Schumsky (Commodore), Michael Faw and Dan Pang (co-1st Vice Commodores), Asma Asyyed (co-2nd Vice Commodore), Will Lowe (3rd Vice Commodore), Sheldon Coad (Rear Commodore), Caryl Woulfe and Lori Taguma (co-Secretaries), Peter Kuhn (Treasurer), and members Fred Fannon and Jane Morson.

Absent: Jamuel Starkey, Vice Commodore; Meredith Robert, Port Captain

The meeting was called to order at 5:30 p.m.

Ex-Committee Reports

Commodore (Saul) No report. Vice Commodore (Jamuel) Absent. No report.

1st Vice Commodore (Michael/Dan) One Lido is currently down.

2nd Vice Commodore (Asma) We got five new windsurfing sails for $500 from iwindsurf.com.

3rd Vice Commodore (Will) In the next couple of weeks, all four keelboats will be hauled.

Rear Commodore (Sheldon) The Bahama 25 sold for $2000, $500 more than the asking price. There were 23 dinghy lessons in January. The senior and cruising skipper study groups are coming up. Peter Kuhn’s motor clinic is set for the 20th of February.

Port Captain (Meredith) Absent. No report.

Secretary (Caryl) Bruce Mackenzie and I attended the Shorebird Nature Center’s Land School teacher training. CSC volunteers are lined up to teach the Land School on all of the needed dates. Some of the minutes from past meetings are not posted on the web. Lori and I will make sure they get posted to the website. We’re out of CSC brochures. (Will agreed to get more printed, since he needs to get some pages printed for the keel boat binders).

Treasurer (Peter) Last we met was 1/30/05 but I never put in a report so when last I reported for the 1/16/05 meeting, we had $82,451 in the main accounts (not including $2,188 in the CSC Xtras account, from which sales tax will come out as soon as Jane feels well enough to file the tax!), and now we have $74,449, down $8,002.

Since that glorious day almost four weeks ago, we've taken in $4,348 as follows: $ 2,990 regular memberships $200 YRA memberships $ 400 clubhouse donations (we're up to $4,774!) $ 726 in UC work-study reimbursement $ 30 in interest on our money market account and $2 for a booklet!

And we've spent $11,468 these past four weeks as follows: $7,249 for our liability insurance policy, $1,485 dayleaders wages, $875 for Saul in Miami USSailing Community Sailing Symposium, $656 mailers and stamps to announce 2/22 Gen Membership Meeting (thanks Jamuel!), $587 windsurfing sails (Thanks Asmaa!), $462 rent on dirtpatch for Feb, $88 tools--files grind disks drillbits, $475 taxes on dayleader pay (Fed payroll tax, EDD), $250 for termite inspection clubhouse (scheduled 2/14), $68 dinghies (shackles--thanks Greg!), $170 keelboats (clean 4 of em, 1/31), $47 windsurf maintenance (sail repair tape), $106 fundraising (postage for mailing calendars--thanks Sherry!), $66 membership log, copies for membership database, $7 for Paycycle payroll computing service

For the 2/9/05 Waterfront Commission I had to put in an annual financial statement for 2004 so here are the numbers I came up with: >/p>

Financial Statement for Calendar Year 2004 Cal Sailing Club, Prepared by Treasurer

Income: Memberships $96,603, Donations $7,334, Interest, Etc. $3,914, Total Income $107,851

Operating Expenses: Dayleaders $17,074, Insurance $13,048, Lease (includes payment for previous years not invoiced by City) $13,662, Printing, Newspaper Ads, Voicemail, other Communications $7,216, Dinghy maintenance $7,358, Keelboat maintenance $4,318, Windsurfer maintenance $3,313, Skiff and engines maintenance $2,863, Buildings & Grounds maintenance $1,840, Club activities (General membership meetings, Open House BBQ’s, etc.) $5,782, Fund-raising (donation boat sale expenses, calendars, Department of Boating and Waterways Aquatic Center Directors conference, donation mailers, etc.) $2,432, Property Taxes, DMV fees, other taxes and filing fees $1,438 Miscellaneous expenses $2,030, Total operating expenses: $82,375, Total Income - Total Operating Expenses: $25,477

Capital Expenditures: Dinghy sails, hulls $3,351, Keelboat sails, hull $1,448, Windsurfing boards, sails $6,241, Tools $943, Clubhouse & Yard Improvements (new windsurfer storage container, fence and gate repairs, repaint clubhouse and containers, etc.) $7,699, Total Capital Purchases $19,683, Total Spending: $102,057

New Agenda items:

1) Lease Committee. Saul made a motion to form a Lease committee to discuss the City’s lease and prepare a formal response. Michael seconded the motion. The motion passed unanimously. Saul, Sheldon, Will, Peter, Michael, and Fred & Lori volunteered to be on the committee. Asma volunteered Ard as well. Saul was voted chair.

2) Swimming certificate. Peter talked with our insurance guy. Here's what the insurance quote said: "· Students are required to know how to swim prior to sailing lessons and are rated on their swimming ability. Website must be changed to reflect this. · Must wear life jackets. Website must be changed to reflect this. · Instructors are required to be certified and at least 1 instructor has to be Red Cross First Aid/CPR certified at all times. "

Apparently, as long as it says " swimming ability is required" in our materials, that should suffice. The website has been changed to reflect this; it should be stated in our CSC brochures and sailing and windsurfing booklets too.

3) The Berkeley Bay Festival is not happening this year due to the City’s budget woes. Some organizations that participated in the past are going ahead with the festival anyway, on April 9. The question is, do we want to be involved? Will made a motion to add April 9 as an Open House date, so we would be available to give free rides to the public. Peter seconded the motion. The motion passed unanimously.

Peter made a motion to adjourn the meeting. Asma seconded the motion. The motion passed unanimously.

Meeting adjourned.