All Meeting Minutes
2004.02.15 - Excom
Sunday February 15, 2004
Saul called the meeting to order at 5:30 p.m.
Ex-Committee ReportsCommodore (Saul) Saul would like to put time limits on agenda items. If he finds people repeating themselves, he will cut them off and move on.
Vice Commodore (Sherry) We gave 71 rides at the February 8 Open House. Members have volunteered to be instructors for the Shorebird Centerâ€™s Land Sailing School. We still need one instructor for April 29. A request has been placed on the listserver.
Our new brochure reflects the new membership rates, and some small changes to the text. Signs reflecting the new rates will be posted around the clubhouse, and will be reflected on the website by the end of the month.
1st Vice Commodore (Robert) Lido #7 is now added to #4 as non-operational. Our fiberglass expert, Greg, will run a Fiberglass Clinic in the upcoming months.
2nd Vice Commodore (Pauline) No report. Windsurfing item is on agenda.
3rd Vice Commodore (Will) No report.
Rear Commodore (Alan) The Person Overboard roundtable discussion was well received. Dave Carey acted as facilitator. An additional "live person overboard" session is planned for the future. If there is enough interest, Saul may give a senior test lecture series.
Port Captain (Fred) Fred trained three new dayleaders.
Treasurer (Peter) In the deepest depth of winter, we clutch $63,708. Our take this last two weeks: $3,899, including $2,465 in membership dues (mostly from open house, plus lots of annuals) $1,241 in member clothing orders (mostly from gen. membership meeting) $193 in donations ($100 from Pam Crawford for new clubhouse, $50 from Beth Burnstein, $43 in open house BBQ donations) What we spent, last two weeks: $1,488, including $288 for CSU Hayward newspaper ads $285 on Gill member clothing order cost $222 on food for 2/4 gen membership meeting $171 on windsurf maintenance supplies (boom covering glue, spray paint, epoxy resin and hardener) $138 on 2/8 open house BBQ $125 on keelboat winch repair parts $100 on New Years Day Brunch food $74 on sandpaper, sanders, paint, etc. What we expect: more money, more fun.
Secretary (Caryl) No report.
Old Business items:
2) Budget. Will made a motion to table the budget discussion until the next meeting. Sherry seconded the motion. Motion passed unanimously.
New Agenda items:1) Purchase of 6 new 430 windsurfing masts. Pauline can get them for $150 each. Peter may be able to get them for $120 each. Pauline made a motion to purchase 6 new 430 masts at a cost not to exceed $800. Peter seconded the motion. Motion passed with two abstentions.
2) Gary Farberâ€™s sign request for Open House Days. No motion or move was made.
3) Governmental Affairs Chair. Saul made a motion to name Paul Kamen Governmental Affairs Chair. The motion was seconded and passed unanimously.
4) Cancellation of CSC phone line and voicemail. Sherry made a motion to cancel the phone line and voicemail. Robert seconded the motion. The cost to the club is $324 a year, and it is uncertain how beneficial it is. Our website and printed material indicate that we do not have a phone. Motion passed unanimously.
5) Redesign membership cards. After meeting with Sypko, our Membership Chair, and Peter, Sherry has come up with some design and text changes for the membership cards. As they are now, there is not enough space for new members to clearly write in their personal information, the cruise reservation phone number is still listed, and there is no box to check off that members agree to obey club rules. Sherry passed around a draft of the work in progress, and input was given. She will present a new draft, with the suggested changes, at the next meeting.
6) Participation in Pacific Sail Expo. Should we or shouldnâ€™t we? Jane agreed to do the work involved if Ex-Com was really interested in participating. Pros would be networking, exposure, getting our name out. Cons are the extensive preparations, organizing the booth and manning it, and the expense. Sherryâ€™s recommendation is not to participate this year, but leave the option open for next year. Ex-Com agreed.
7) Berkeley Bay Festival. The Berkeley Bay Festival is Saturday, April 17, from 12:00 to 5:00 PM. It is also a CSC teaching day. Sherry would like to reserve all of our keelboats for the festival. Saul made a motion to reserve the keelboats. Alan seconded the motion. Peter made a friendly amendment to reserve the P-15â€™s as well. Motion, with amendment, passed unanimously.
8) UC Berkeley Engineering Honor Societyâ€™s request to attend our March 7 Open House. This would entail about thirty people coming to the Open House. After discussion, it was decided that this is a fine idea, and they should be told to come early to sign up for rides. They will have to "sign up and wait" like everyone else who comes down for Open House rides.
9) BBQ Chair. Finding help with cleanup after Open House Barbecues is a problem. A "to do" list would be helpful for those who do volunteer to help, so they know exactly what needs to be done. It would be helpful if a cleanup crew was arranged ahead of time. Set-up is not as much of a concern. Some suggestions: make it known that clean-up hours can be used as work hours, announce that help is needed on the listserver and have people e-mail Alyssa directly with the date they can help, and have a sign-up sheet readily available at the BBQâ€™s for people to sign up to help on the spot.
10) Work Day to get the club ready for the busy season. It was decided that April 10th, a day when the club is closed in the morning due to low tide, will be the next Club Work Day. It will be publicized as such ahead of time.
11) Approval for Saul to give Cruising Skipper written tests. Will made a motion to approve Saul to give Senior and Cruising written tests for sailing ratings permanently or until revoked by the Rating Chair. Peter seconded the motion. Motion passed unanimously.
12) Saul appointed Art to be Rating Committee Chair for windsurfing. Bob Hood was recently named Rating Committee Chair for sailing. Together they are Co-Rating Committee Chairs.
Peter made a motion to adjourn the meeting. Will seconded the motion. Motion passed unanimously.Meeting adjourned at 6:40 p.m.