All Meeting Minutes

2004.04.25 - Excom

EXCOM MEETING
Sunday April 25, 2004
Present: Sherry Daniel (Vice Commodore), Robert Towler (1st Vice Commodore), Pauline Kuykendall (2nd Vice Commodore), Will Lowe (3rd Vice Commodore), Leah Teitler and Alan Arrowsmith (co-Rear Commodores), Caryl Woulfe (co-Secretary), Peter Kuhn (treasurer), and members David Kao, James Ellis, Jamuel Starkey, Dan Pang.

The meeting was called to order at 6:30 p.m.

Six senior projects were proposed and accepted. Jamuel Starkey will do a Fast track in May, David Kao will do one in June and Dan Pang will do one in August. James Ellis' project is fixing up Spongebob and getting it ready to go back in service as our primary rescue skiff. Caryl Woulfe and Lori Taguma's senior projects will be to co- chair the women's lessons this summer. Alan gave the "Senior Spiel" to the senior candidates, in which he pointed out that once you become a senior skipper there are no more formal lessons, that you should consider volunteering for Ex-Com, continue to give lessons, test others, and assume a leadership role in the club. Seniors are given a key to J-dock and the clubhouse, can use the boats when there is no dayleader or skiff in operation, and are expected to act in a responsible and prudent manner.

Ex-Committee Reports

Commodore (Saul) The donated Santana 27 has been sold for $2700. We received a deposit of 2 berth payments, May and June. A cashier check for the rest will come Monday or Tuesday. The container is here. It is a 20-footer that is temporarily placed on the western boundary. We will move it soon to the northern boundary. It was supposed to be a 40-footer. It is a long story, that if you all want in person I will give to you. Went to the Waterfront Commission meeting Wednesday the 14th. There were people lined up out the door, almost all from CSC. It gave the Commission pause. They are still attaching our yard expansion to decisions about the dry storage move, even though all the people in the room who expressed an opinion basically said, why are you holding out on the sailing club. They also informed us that the city denied our use fee waiver. I want to send a big thank you to all club members who attended. Your presence was needed and felt. I have asked Dave Cary to help with the contract negotiations for building the Antrim/CSC-15. He will be taking point on this one piece of the process so that we can move forward and build, or have built boats.

Vice-Commodore (Sherry) Sherry reported that she will not run for re-election at the General Membership Meeting on May 13. She will try to find someone to take her place.

1st Vice Commodore (Robert Towler) Three Lidos and both Precisions are currently DNS until repairs have been made.

2nd Vice Commodore (Pauline) No report.

3rd Vice Commodore (Will) No report.

Co-Rear Commodores (Leah/Alan) A senior study group has been formed to prepare students to take the senior written test. Neither Leah nor Alan plan to run for re- election at the General Membership Meeting on May 13.

Port-Captains (Fred/John) Absent. No report.

Treasurer (Peter) Motor Committee report: James Ellis and Jared Goldberg ground away at Spongebob, hopefully he won't run away shrieking in terror at all the grinding, mixing, glassing, gooing. 15 hp skiff trailer is brown, skiff interior is gray, soon as Spongebob is back up, paint it and sell it. Neil Larson reports the 4 hp Suzuki isn't just vestigial, it has a cracked head. 25 hp skiff has a crack in the floor, and a hole through the side. This has happened before, and we can continue to use the skiff.

Insurance guy says we look good to get our insurance set up to take over as employer from UC, no quote yet on workers comp, but it doesn't sound like it will kill us. Also, all our windsurf boards will be covered, all we have to do is list all the manufacturers, not the individual boards No progress reported to date on member clothing accounting.

Here's a summary of the last quarter of our fiscal year, which ends May 1: overall we have $37k more than expected we took in $7k more than we expected we spent $30k less than we expected we will pay for this later regular and racing membership income was almost exactly as expected windsurf locker memberships in early, boosting us by about $8k (reducing income expected in May and June) CSC 15 expenses $18.7k lower than expected (if project still $65k for molds and prototypes, we pay this later) Dayleader expenses $3k lower because of lousy UC billing (eventually they'll bill us), no dayleaders many days Windsurfer expenses $2.2 k lower than expected (we'll need booms, masts soon) Dinghy expenses $1.8 k lower than expected (we'll need lines, blocks, etc.) Keelboat expenses almost as high as expected (we'll need more stuff there too) We vote on budget for FY 04-05 (May 1 04 to Apr 30 05), which was posted, copies to be distributed. I have spreadsheet of current revised expectations for expenses. Revisions are as follows: Dayleader rates up to $12 an hour Guesstimate workers comp at $11,800, due in September (no quote yet) Expect lease to start at $960 in July Budget $2,800 for rental windsurf locker plywood Windsurf rental locker income reduced to 25 lockers (11 existing, 15 new) in May and June Sale of Santana 27 for $2,700, sale of 15 hp skiff for $1,600 Result: we end up with cash balance of $14k in May 05. This is a planning budget only. Not the one we vote on.

As for today, what we got is $77,123 up about $3300 from $73,857 we had as of the 4/11/04 meeting We took in $8,307 including $4,990 in regular memberships $2,680 in windsurf locker memberships (so far 32 of the 43 paid lockers have paid thru May 05) $200 in racing memberships $329.40 slip fee payment by Matt Klein (buyer of Santana 27) $76 BBQ donations 4/17 We paid out $5,041 including $2,266 rental windsurf locker container, electrical $971 Cal Copy bill (400 Op rules, 200 WS & Lido booklets, etc) and publicity brochures $667 keelboat Ensign genoa $608 dinghy maintenance (Lido booms, fiberglass repair supplies) $240 weather station $180 gen membership meeting postage $144 work day 4/11 food $129 BBQ 4/404 food $75 windsurf sail repair (N6.95) Planning Budget for FY 04-05 Income: Membership Dues $107,256 Donations, etc. $5,919 Total Income $113,175 Operating Expenses: Dayleaders $16,380 Insurance $11,000 Lease $9,380 Printing, Newspaper Ads, Voicemail, other Communications $9,200 Dinghy maintenance $5,450 Keelboat maintenance $5,450 Windsurfer maintenance $8,900 Skiff and engines maintenance $2,300 Buildings & Grounds maintenance $1,500 Club activities $6,000 Miscellaneous expenses $5,000 Total operating expenses $80,560 Total Income - Total Operating Expenses $32,615 Capital Expenditures Dinghies $51,450 Keelboats $5,450 Windsurfing boards, sails $8,900 Rescue Skiff $0 Clubhouse & Yard Improvements $550 Total Capital Purchases $66,350 Total Spending $146,910 Effect on Cash Assets Cash expected on hand 5/1/04 $78,322 Cash expected on hand 5/1/05 $44,587

Secretary (Caryl) There was a standing-room-only crowd at the Waterfront Commission meeting on Wednesday, April 14. It was good to see such a large group of CSC members in attendance, several of whom spoke out against the proposed move of the dry storage to the area behind the clubhouse. Commissioners took note of our concerns.

  • New Agenda items:
  • 1) Purchase of new windsurfing equipment. Pauline made a motion to spend $2940 on new windsurfing equipment; $840 for booms and $2100 for boards. She explained that we have a good supply of beginner and advanced boards, but not a whole lot in between. The new boards would be transition boards. Will seconded the motion. The motion was approved unanimously.

    2) Approval of new minor members. Will made a motion to accept Zach and Justin Johnson, 17 and 14 respectively, as minor members. Peter seconded the motion. The motion was approved unanimously.

    3) Approval of Bob Hood's recommendations for Rating Committee. We voted to accept the "amended" list.

    4) Berkeley Youth Alternatives. Will made a motion to reserve both Commanders on July 6, 13, 20, 27 and August 3 to take Berkeley at- risk kids sailing. Sherry seconded the motion. The motion passed unanimously; however, the dates we take YMCA kids sailing will need to be checked to see if there is a scheduling conflict.

    5) Budget. Peter made a motion to pass the FY 04-05 budget (May 1, 04 to April 30, 05). He projects that we will have 14K left if all the money budgeted is spent and income matches projections. The motion was approved unanimously.

    Alan made a motion to adjourn the meeting. Robert seconded the motion. The motion was approved unanimously.

    Meeting adjourned at 7:15 p.m.