All Meeting Minutes

2003.01.26 - Excom

EXCOM MEETING
Sunday January 26, 2003
Cal Sailing Club

Present: Saul Schumsky, (Commodore); Ben Pink, (Vice Commodore); Jim Pottinger, (1st Vice Commodore); Dave Macfarlane, (2nd Vice Commodore); Don McPherson, (3rd Vice Commodore); Beth Burstein (Rear Commodore); Tom Wu, (Port Captain); Peter Kuhn, AKA Krusty (Treasurer); Lori Taguma, (Secretary).

Saul called the meeting to order.

Ex-Committee Reports

Saul (Commodore): At the City Planning meeting, I found that proposed planning includes removing access to N. Basin and dredging from 2007 to 2011. Long term planning does include continued non-profit operation of sailing club. Confirmed General Membership Meeting date Tuesday, March 4.

Ben (Vice Commodore): I have set the general membership meeting date for Tuesday, March 4. Postcard notification of the meeting will go out to the membership soon. On the agenda for the general membership meeting will be a discussion of a new membership card system.

Jim (1st Vice Commodore): My goal for Feb is to get the Lidos tuned up for summer, (sheets, halyards, etc... as needed.) The hiking straps need to be replaced on all the Lido's, so I'm checking out the costs of doing it ourselves, buying by catalog, etc... I’m going to motion that a committee be formed to manage the CSC 15 building project, with an initial budget of 10K, (Up to $5000> can be drawn on by the building chair without further ok, but they must come back to xcom for the next >5K)> This committee will be directly responsible to excom, rather than to me or whoever is 1st Vice, with an estimate finish date and senior to mentor projects.

Chris Hsu has been appointed new Laser chair.

Dave Macfarlane (2nd Vice Commodore): We are considering work dates for two projects: 1) the steel windsurf containers need repair 2) Josh’s Board Hospital Project needs to be finished, and we need him to project timeline, otherwise hand project off. Other proposed projects include: a cruising windsurfing rating system, inventory of sails and boards, a project to sign out logs for windsurf equipment to see which is being used the most, and project to look at people in the club that are good at repairing,

Don (3rd Vice Commodore): I’m still waiting to verify if Ensign is for sale. A senior project to re-caulk Daisy, may be a good idea.

Beth (Rear Commodore): There will be a Beginning Racing seminar led by Dave Cary on Sunday, Feb. 9 at 2:00 after Sunday morning dinghy racing. This will give folks a chance to try out/practice racing as crew and then attend Dave's seminar on racing rules, tactics, etc. Also, there are a number of lesson days during low tide in Feb., so I will need to put out another APB on the list server for Seniors and above to pitch in and teach on those days. We really need senior and cruising skippers to step up to the plate to teach on lesson days with low tide.

Tom (Port Captain): David is interviewing candidates for the open day leader position. Web calendar on day leaders’ work schedule have been updated for the spring semester.

Peter (Treasurer): We have a little less than $100,000 in the bank, after paying all our bills. The bookkeeping software says we’re doing about the same in terms of income and expenses as we did last year. It says that in this fiscal year (since 5/1), we’ve taken in nearly $60,000 and spent about the same, for no net gain.

Regular memberships are our major source of income, accounting for all but $700 of the take to date—windsurfing locker income won’t come in until March, and dinghy fund donations (thanks!) were $548.,

Major things we’ve bought in the last 9 months include (in round numbers): $10,000 for next year’s insurance, $10,000 for dayleaders, $7,000 for dinghy maintenance, $4,000 for keelboat maintenance $4,000 for printing and other communications, $2,500 for engines, $2,000 for lease payments, $2,000 for meetings and BBQ’s, $1,700 for the board hospital, $1,400 for accounting and tax return prep, $1,000 for windsurfer maintenance, $700 for DMV and property tax, $500 for windsurfing locker repairs, (the total of these is $51,300, in case you’re wondering, but these are rounded and represent only the largest identifiable chunks)

Lori (Secretary): Thanks everyone on excomm, for spending so much time and energy running the club. Starbuck’s has agreed to donate pastries, coffee, and possibly other items, on an ongoing basis. CSC lost and found locker items will be tagged, dated, and donated, if not claimed within a reasonable amount of time. (approx. 6mo’s)

New Agenda Items:

1) Don made a motion to approve $2,000.00 to have the (5) keelboats surveyed. Motion passed unanimously.

2) Peter’s budget discussion included these figures:

$1,000 more on skiffs and their motors, -spent $1,325.29 on both skiffs since 11/02 -$1,000 authorized for the 25 hp skill 12/22/02 -done: 25 hp starter, battery, gearshift/throttle control -done: 15 hp killswitch, starter rebuild, battery cable, solenoid -got new oars to replace snapped pair -to do: 25 hp battery cable -to do: paint for skiffs, steering and gear cables, etc. $140 for new BBQ grill (old gas grill died, new one bought 1/21/02. Peter made a motion to spend an additional $1,000.00 more on skiffs and motors, and $140.00 for new BBQ grill. Motion passed unanimously.

Budget Discussion: 1) prototyping Antrim; Saul: 15 to 20K spent of 40 to 50K, will be for molds. Container to house project is separate because it will be rental unit afterwards. 2) possibly buying a new Ensign 3) what to do with windsurf container 4) still waiting on written contract with Svensens about Lasers and other items 5) new ideas to make money for new fiscal year 6) Jim said dinghy item repairs have been higher 7) Ron would like to see budget to project ahead for year

Jim made a motion to authorize $13,000 for container, supplies, and sails for prototype of Antrim 15. Motion passed unanimously.

 

3) General Membership Meeting Agenda Discussion. Ben: Tom, Saul, David F., will make a presentation of revamping the membership card system. They will inform at this meeting, hoping to put changes in effect after the spring meeting.

Saul made a motion to allocate $500.00 for room rental and food, for General Membership Meeting March 4, 2003. All voted in favor.

4) Saul asked to include itemized spending report with each excomm officers report each meeting.

Lori motioned to adjourn the meeting. Motion passed unanimously.