All Meeting Minutes

2003.02.01 - Excom

EXCOM MEETING
Saturday February 01, 2003

Present: Saul Schumsky (Commodore), Sherry Daniel (Vice Commodore), Robert Towler (1st Vice Commodore), Pauline Kuykendall (2nd Vice Commodore), Will Lowe (3rd Vice Commodore), Leah Teitler and Alan Arrowsmith (co-Rear Commodores), Fred Fannon and John Mathias (co-Port Captains), Peter Kuhn (Treasurer), Lori Taguma (Secretary), and members Jane Morson, Dave Rabinowitz, and David Fraser

Meeting began 5:30 pm at CSC clubhouse.

Executive Committee Reports

Ken Withee proposed a Sr. project consisting of replacement of the seats in the Rhodes 19, with a budget of $300 for supplies and a deadline of May 1. Passed unanimously.

* Commodore (Saul) John Glass has offered to varnish and do minor repairs on the Santana 27 that was donated to the club (proceeds of sale to benefit CSC15 fund), in return for a free membership. Saul agreed, and set a $50 budget and May 1 deadline. Saul has spent the last 6 days with other boating facility administrators at the Aquatic Center Directors meeting (Cal Boating and Waterways participation) and the US Sailing National Sailing Programs Symposium (see separate report below under Agenda Items).

* Vice Commodore (Sherry) Volunteers are needed to teach sailing land school for the Shorebird Nature Center, on 7 dates between the end of February and May. The land school involves setting up a dinghy on a trailer on land to demonstrate use of the sails and lines. Shorebird Nature Center uses the land school as preparation for sailboat rides on the Pegasus. Shorebird Nature Center would like to discuss future sailing programs to replace the Pegasus, which is slated to go under this summer. Sherry has analyzed membership patterns in 2003, and found many interesting patterns, such as that 70% of all memberships sold were to persons who only purchased one quarter's membership in 2003.

* 1st Vice Commodore (Bob Towler) Bob notes that the blue-white Laser (the newest one) is available to all Juniors, contrary to rumors that special abilities / ratings are required. Since it's the best of the Lasers, new Laser skippers should practice docking on the other Lasers before risking this pristine Laser nose.

* 2nd Vice Commodore (Pauline) no report

* 3rd Vice Commodore (Will) Will went to the US Sailing bunfest with Saul. Leah and Alan cleaned 9 of the club's 10 winches at the winch repair clinic. Will has put a winch repair kit in the dockbox and begun a list of maintenance and parts for the keelboats.

Will and Saul inventoried the keelboat sails and found that CSC has 7 keelboat mains. 4 of the mains were sent to Pineapple for repair-or-toss determination. Will just returned from a 2 hour sail circumnavigating the Berkeley breakwater.

* Rear Commodore (Leah) Thanks to John M for the fun winch overhaul clinic. A Person Overboard clinic will be held Sat Feb 7th at 2 pm, weather permitting.

* Treasurer (Peter) (report posted online, here 'tis): What we got: about $61,297, down about $6,000 from the $67,240 we had last we met.

Fortnight's haul: $3,833, consisting of Regular memberships: $3255 Member clothing: $578 Fortnight's splurge: $9,800 including: Lease and Hoist Payment for '99-'03: $8,690 YRA dues: $300 for CSC members CSC15 fundraising: Feb slip fee for Santana 27: $165 Member clothing: $135 Weather Station (CR Saikley Sr project) $101 for PC card reader Budget: see Agenda Item below * Port Captain (John M and Fred) Fred has been working to hire more dayleaders, we currently have no work-study dayleaders for Mondays and Wednesdays-volunteers are needed. Fred's work-study money is gone, but he will continue as co-port captain.

* Secretary (Lori) Lori will try to get Starbucks to donate goodies again.

Agenda: Special report from Saul on Oakland meetings on sailing centers that he attended Dues increase approval Bob Hood Rating Committee Chair approval Budget discussion

Agenda Items

  • 1) Saul reported on the six days of California Marine Center Directors' meeting and US Sailing Symposium events he attended in Oakland. Most of the presentations at the California Marine Center Directors' meeting were not useful: a great deal had to do with employment procedures (Dept. of Justice presentation on fingerprinting employees who will care for children), and there was nothing on grant writing. California Boating & Waterways was peripherally involved in this meeting, since they attend to meet with recipients of their Aquatic Center grants. Cal Boating's grant money for facilities may be grabbed by the State Parks, and their Aquatic Center grants, is on a biennial cycle, with the next round of applications not until next year.

    Among organizations that sent representatives, other than UC/CSU and municipal Aquatic Centers were: Sailing Healing, a very small, very new venture aimed at taking cancer victims sailing, and America True, which bought boats for SF State University's Lake Merced center. Most of the reps didn't talk about the money they got from Cal Boating or what they spent it on, but rather about who they were and their general programs.

    Saul got a brief chance to speak with Amy Rigby, who reads and approves grant applications for the Cal Boating's Aquatic Center grants program. She expressed a need for lasting club organization with a continuing point of contact, and expressed a preference for programs with classes that have start and end dates. Any safety program grants would be for equipment whose title would be held by the State.

    Saul toured Cal Maritime Academy with other sailing center directors, and used the Academy's simulator to crash the radar tower of a simulated tanker into the San Rafael bridge (instructor's fault, just like our lesson capsizes). He also toured the Vallejo Yacht Club, and saw a nifty tiller use simulator made out of a bicycle with the handlebars replaced by a tiller, the pedals and seat removed, and the whole contraption pushed along backwards for practice steering a boat forward.

    At the US Sailing Symposium, one of the more interesting presentations was on branding. Much smaller sailing centers are using their club name as a brand for marketing and fund-raising. Saul noted that many symposium participants commented on how many Cal Sailing Club graduates they had encountered. Saul concluded that Cal Sailing Club could raise far more donations by using the club's imprimatur.

    Saul attended a fundraising presentation that covered many fund-raising strategies, and how to incorporate them into an organized plan for raising funds. An example was use of a discount from a vendor to buy at wholesale and sell at retail. Peter noted that should the club pursue this particular vendor (Krispy Kreme), in-house consumption might increase the danger of capsizes.

    The topic of fundraising always came up at the community based sailing seminars. Most of the successful fundraising strategies involved higher levels of organization and involvement than Cal Sailing Club has employed. Many of the sailing centers had organized door-to-door fundraising solicitations, typically using children to raise money for youth programs. Some participants mentioned a website (www.guidestar.com) that offers leads on funding sources.

    Among the community sailing center reps that Saul met were David Lumian from Fairwind Yacht Club (www.fairwind.org) who is very active in community sailing center outreach/connection programs, has visited Cal Sailing Club, and mentioned that one CSC member had visited his club. Saul also met with community sailing center reps from Baltimore and Chicago. Awards were given to several community sailing centers, including Treasure Island (award for starting), Fairwind Yacht Club, and Courageous Sailing Center in Boston.

    US Sailing is very interested in promoting community sailing centers like CSC. US Sailing wants to expand their influence beyond the racers that constitute their core constituency. Worldwide, the sport of sailing is shrinking. The president of US Sailing attended a tour that Saul gave Sunday morning at CSC, and told Saul she'd like to put him in contact with persons at US Sailing and in other organizations to work together on programs.

    One thing that was clear to Saul is that all the attending organizations are far better organized to raise money. In part, this is because almost all the organizations have paid staff whose salaries would not be possible without the funds they raise. But there were many key ways in which others are better adapted and organized for fund raising. For example, a key asset that organizations develop is 'board level participation'-active participation by all board members in fund raising, in which all board members are in some way actively committed to raising funds for their organization. In some organizations, this is trivial-Saul gave the example of a director paid $150,000/yr by the organization who was listed as a contributor even though the contribution was only $100-but it is a key asset in attracting donors.

    Peter asked if the meeting participants were way different in appearance than CSC members. Saul replied that most weren't the stereotypical rich sailors, only half were blond/blonde, many beards, about a third women.

    2) Sherry moved to raise quarterly dues to $60 general, $55 for students and seniors. Will asked if this would provide $15,000/yr additional funding (Peter: yes). Dave R asked what percentage increase this represents for students (Sherry: 19%). John M said this was great, let's not complicate this, should get passed by general membership meeting. Passed unanimously.

    3) Sherry moved to raise the YRA associate dues to $100/yr. Passed unanimously.

    4) Sherry moved to raise the annual dues to $200 for both general and students and seniors. She noted that there were only 68 annual memberships sold, of which 14 were students or seniors, and the $200 rate is a considerable discount over quarterly costs for both general and students or seniors. Passed unanimously.

    5) Peter moved to offer free quarterly memberships to new members who are low income. Sherry expressed concern over risks that this move might present, and the difficulty of rescinding this if it were passed as part of the dues structure and then proved problematic because of administration difficulties, etc. Dave noted that free offers are frequently abused. Lori said it was a good idea but risky. David suggested it be left till later. Sherry said it was a big change, and it could fog up the discussion over the dues increase. Motion to table this motion passed unanimously.

    6) Saul moved to raise the windsurf locker associate dues to $300/yr. He noted that this increase was justified by the increase in lease and insurance cost, which are the basic costs for providing the windsurf lockers. Pauline noted that this represents a large increase. John stated that most of the locker users could afford this level. Sherry asked if there were competing lockers, and Bob noted that the other lockers at the dry storage area are now gone. Saul noted that proposed lockers in the Eastshore State Park are many years off, if they happen at all. Lori suggested a smaller increase. Alan noted that while the increase appears large (30% above current level), it's still low compared to the increase in the cost of CSC's lease with the City, which is expected to go to $850/month, versus $240 in 1999. Bob asked if it would be better to go to $275. Dave R asked if the associates received any privileges at CSC other than the lockers. Jane said the increase is OK by her. Saul amended the motion to note a May 1st start date for the windsurf locker dues. Motion tabled until Saul speaks with the windsurf locker chair.

    7) Saul moved to make the new quarterly and annual dues and YRA associate dues effective March 1st if adopted by 2/3 vote at the general membership meeting. Passed unanimously.

    8) Saul moved to appoint Bob Hood as Rating Committee Chair. Passed unanimously.

    9) Peter presented budgets representing

  • a) income and expenditures if no dues increase gets passed, and ExComm wishes to restrain capital expenditures to a minimum level, and

    b) income and expenditures if the dues are increased 15%, and ExComm pursues needed capital expenditures to the extent possible without depleting cash reserves below minimum level.

    He said he intended to present these at the general membership meeting, to provide the bylaws requirement for a quarterly budget report and an illustration of how ExComm will budget with and without a dues increase.

    Alan noted that the higher amount budget appeared to sandbag the CSC15, which would create a distraction to the dues increase discussion, and recommended a simpler budget. Dave R asked for an accounting of the dinghy replacement fund in the budget. David F asked for a comparison of the past year to the coming year, as well as separation of capital expenditures from operating expenses.

    Peter agreed that the two budgets he'd presented would tend to disrupt the dues increase discussion at the general meeting, and promised to provide a budget that would present line items for overhead, capital expenditures, and operating expenses.

    10) Will moved to defer ExComm voting on the budget until the dues increase has been decided. Motion passed unanimously.

    11) Will moved that ExComm present information at the general membership meeting related to the increase in operating costs (especially lease, insurance, and dayleaders, whose increase alone amounts to $15,000/yr) since 1999, and on ExComm's intention to spend on basic non-sailing or -windsurfingoperating costs, capital expenditures, and maintenance of the sailing and windsurfing fleets. Saul offered to present this information in drag if Peter would shave his body and put on a Speedo (declined on the grounds of homeliness resulting in homelessness).

    Meeting adjourned 8 pm