This document was archived on 8/8/2023. The new rolling agenda is HERE

Jul 25 at 8:19 AM Slack motion channel

Motion to approve Senior Project for Riley Shear. Two videos, one on JY rigging and sailing, and one on Toura and Venture rigging, both emphasizing the differences between them and Quests. The JY video will also talk about banging the hulls on docking.

Yeah

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@Mariya - she/her, @Ted DeBonis, @Camille, @Birk, @Christina, @Sofi, @Peter, @min, @Nicho, @Memo, @Ryan A, @James Clarkson

Total votes: 12

July 13, 2023 (Zoom) Excomm meeting to resolve Curt Lanyi and Ming Hua incident: 

Met on Zoom. Present: Mariya, John B, Sofien, Randi, Ted DeBonis, Birk, Min, David G, Memo (first part), Ryan, James C.

Agenda: https://docs.google.com/document/d/19WvUEQp4Qm3Z1nWqHsIX13hcN_oEwFOweAzG7cTmFY8/edit?usp=sharing

Incident report: https://docs.google.com/document/d/1__A6FZ5cBoXRCZlI-uO7zeZBSLFY0-rm9f1cO5R3Xjc/edit?usp=sharing

Resolution noted in incident report. Excomm will follow up by proposing solution to both members, and continue with disciplinary hearing if they request otherwise or dispute resolution. 

Briefly discussed sexual harassment and de-escaltion training for Excomm.  We are requiring SH trainings for excom.  Mariya is working on a list of trainings and a welcome message to new excom members informing them of requirement.  De-escalation trainings are recommended but optional, voluntary and self-reported.  Mariya also has started a list of trainings for this, too.  Camille will create a link to self-reporting form for excom members. 

June 24, 2023 - Slack Motion channel

Motion to drop Sections L1.7 and M.1.7 from the ORs

Section L.1.7 of the ORs

All new Senior Skippers are required to have a CA Boater Card to obtain the rating. All current Senior Skippers are required to have a CA Boater Card to use CSC keelboats according to the age requirements in California Harbors and Navigation Code Section 678.11(b).

Section M.1.7 of the ORs

All new Cruising Skippers are required to have a CA Boater Card to obtain the rating. All current Cruising Skippers are required to have a CA Boater Card to use CSC keelboats according to the age requirements in California Harbors and Navigation Code Section 678.11(b).

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@Mariya - she/her, @James Clarkson, @George Posner, @Christina, @Sofi, @Marco Falcioni, @Peter, @Ryan A, @Nicho

Total Votes: 9

June 22, 2023 - Slack Motion channel

Motion to approve Yiheng Xie's senior rating

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@Peter, @Nicho, @Sofi, @Mariya - she/her, @Marco Falcioni, @Christina, @John Bongiovanni, @James Clarkson, @George Posner, @Ryan A, @min

Total Votes: 11

June 10, 2023 - Slack Motion channel

Approve Senior Project for David Flores - video on keelboat launch in West Wind (new technique)

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@Christina, @James Clarkson, @Memo, @Peter, @Mariya - she/her, @min, @Sofi, @Ryan A, @Nicho, @Marco Falcioni, @George Posner

Total Votes: 11

May 23, 2023 - Slack Motion channel:

Motion Change the ORs regarding testing requirements for Novice and Junior Sailor to specify that testing must be done by Dinghy Senior as follows. Section G.3 from

3. Administered by: Senior Skipper for Rigging and Novice Sailing test (as part of lesson), online for written test

to

3.   Administered by: Senior Dinghy Skipper for Rigging and Novice Sailing test (as part of lesson), online for written test

Section H.3 from

3.   Administered by: Senior Skipper for Rigging and Sailing tests, online for written test

to

3.   Administered by: Senior Dinghy Skipper for Rigging and Sailing tests, online for written test

Yay

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@Camille, @Peter, @Sofi, @James Clarkson, @min, @Marco Falcioni, @Jack C, @Mariya - she/her, @Nicho, @Memo, @George Posner, @Ryan A

May 22, 2023 - Slack Motion channel:

Motion to grant James Clarkson, Mark Playsted, Seamus Vanecko, Joshua Leihe, Jennifer Kroon, Dan Z permission to organize dinghy cruises beyond the standard dinghy cruising boundaries for 2023.

Yay

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@Sofi, @John Bongiovanni, @Peter, @Ryan A, @Marco Falcioni, @Jack C, @Memo, @min, @Nicho, @James Clarkson, @George Posner

May 7, 2023 - Slack motion channel: 

Approve Randi Shapiro Sr Windsurfing Project. Update CSC website content related to windsurfing program and submit structured revisions for Novice, Junior, and J+ Written Tests. Implicit in the latter is surfacing the largely implied frameworks for ratings and making them explicit.

Yup

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@Christina, @min, @Peter, @Sofi, @Birk, @Marco Falcioni, @Camille, @John Bongiovanni, @Mariya - she/her, @Nicho, @Memo, @Ryan A, @George Posner

May 4, 2023 - Slack motion channel: 

Motion to approve all of the spending listed in the Treasurer's reports for May 1, 2022 through April 30, 2023 and in the Annual Statement of Financial Condition May 1 2023

Uh huh

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@Mariya - she/her, @Ryan A, @John Bongiovanni, @Birk, @Sofi, @Marco Falcioni, @Christina, @Nicho, @Memo, @Peter

May 1, 2023 - Slack motion channel: 

Motion to waive Senior Dinghy test requirement for Sarah Herbelin to get a Senior Keelboat only rating. She will need to take 2 keelboat tests, the second to be done by a tester named by Excom after she passes the first one.

Yeah

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@Marco Falcioni, @Mariya - she/her, @Peter, @min, @Ryan A, @Sofi, @Nicho, @George Posner, @Birk, @Memo

Link on Slack to resume:

https://calsailingclub.slack.com/files/U92JHVAUA/F055DHX81LN/sarah_h_2023_boating_resume.pdf?origin_team=T88SLK0DP&origin_channel=GGPBY6Q2V

April 29, 2023 - Slack motion channel: 

motion to approve Penny Wieser sr project

hell yea

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@Marco Falcioni, @Peter, @Mariya - she/her, @George Posner, @Sofi, @John Bongiovanni, @Camille, @James Clarkson, @Christina, @min, @Birk, @Ryan A, @Nicho

Link on Slack to senior project: 

https://calsailingclub.slack.com/files/U03S2T6QF0B/F055KF20UTC/senior_project_pw.docx

April 28, 2023 - Slack motion channel: 

 Motion to adopt Excom statement of intent:

In exceptional cases, Excom may decide to waive the Senior dinghy test requirement for Keelboat Senior and require an additional keelboat test by a different tester, one of the tests to be administered by a tester specified by Excom. Exceptions will be based on the following factors:

1. Keelboat instructing experience
2. Overall sailing experience
3. Commitment to the Club keelboat instruction program. 

When an exception is granted, the member will not have Senior Dinghy privileges.

Yeah

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@Peter, @Sofi, @min, @Mariya - she/her, @Birk, @Ryan A, @Memo, @George Posner, @Nicho

April 11, 2023 - Slack motion channel: 

Approve Senior Project for John Freitas and Tim Garcia as Fast Track Co-Coordinators

Yeah  

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@Adam Rinder, @Camille, @Sofi + 8

April 11, 2023 - Slack motion channel: 

move to approve the Proposed Budget for fiscal year 5/1/2023 through 4/30/2024, and to authorize spending for each of the individual budgets up to the amounts listed

1: Yes  

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@Adam Rinder, @Mariya - she/her, @Birk + 7 more

2: No  

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3: Abstain  

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4: Proposed Budget for CSC 5/1/23 - 4/30/24  

Proposed FY Budget  

Expected Income  

Memberships (Regular and windsurf locker) $229,000  

DBW reimbursement $45,550  

UC Work-Study Reimbursement $25,000  

Donations, surplus sales, interest, etc. $6,000  

Total Income $305,550  

Authorized Spending  

Club activities $17,500  

Dinghies and rescue skiffs $37,000  

Windsurfing $25,000  

Keelboats $27,000  

Dayleaders $78,000  

Clubhouse and Yard $18,000  

General Overhead $84,000  

Total Spending $286,500 

April 7, 2023 - Slack motion channel: 

Approve Senior project for Fast Track Coordinators: James Peroulas, Mike Sohn, Olaf Faaland, Jean-Luc Watson

This polly is closed.

Yeah  

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@Camille, @Peter, @Nicho + 8 more

Nay  

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Total Votes: 11

April 3, 2023 - Slack motion channel: 

Peter Kuhn: Authorize Treasurer to start a money market account?

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@Camille, @Christina, @Sofi + 7 more

Total Votes: 10

March 13, 2023 - Slack motion channel: 

Peter Kuhn: Increase dinghy, keelboat, and windsurf budgets to buy equipment this fiscal year that DBW will reimburse us for next year

Yep  

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@Sofi, @Nicho, @Christina + 8 more

March 9, 2023 - Slack motion channel: 

Peter Kuhn: Motion to increase general overhead budget by $10,000 for the current fiscal year.

Yes  

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@Jack C, @George Posner, @Sofi + 7 more

March 1, 2023 - Slack motion channel: 

Sofien: Motion to increase the windsurfing budget by $5,000 for the current fiscal year.

Yes  

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@Christina, @min, @Peter + 9 more

Motion approved. 

Feb 24, 2023 - Slack motion channel: 

Approve Advanced Dinghy Coordinator as Senior Project for Giles Hinchliff

Yay

Nay

Abstain

Yay  

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@Adam Rinder, @Jack C, @Christina + 9 more

Motion approved. 

Feb 4, 2023 - Slack motion channel: 

increase keelboat budget by $5k for remaining fiscal year

This polly is closed.

Yay  

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@Mariya - she/her, @Nicho, @min + 9 more

Nay  

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Total Votes: 12

Motion approved.

January 8 Excomm meeting 5:00 PM on Zoom

2022

December 11 Excomm meeting 5:00 PM on Zoom

December 6 Excomm meeting 6:00 PM on Zoom

JB: Motion to approve Senior Project for Sara Zimmerman - editor of major revisions to the Dinghy and Keelboat sailing manuals

Voted on Slack : 100%

November 22  Excomm meeting 6:00 PM on Zoom

November 8  Excomm meeting 6:00 PM on Zoom

JB: Motion to Approve Senior Project for Yiheng Xie - Conduct 4 workshops on Junior skills including COB and docking. Workshops will include detailed prework, land drills, and on the water exercises.

Voted on Slack : 100%

October 25 Excomm meeting 6:00 PM on Zoom

JB: Motion to approve 2023 Senior Study Group Coordinator as Senior Project for George Posner

Voted on Slack : 100%

JB: Motion to approve Christian Bauer as Senior Dinghy Sailor. He has met all of the requirements.

Voted on Slack : 100%

October 11 Excomm meeting 6:00 PM on Zoom

BH: Motion to approve Annalise Hoopes as a Dinghy Senior. She has successfully completed all of the senior requirements!

Voted on Zoom, majority of positions present

October 4 Excomm meeting 6:00 PM on Zoom

JB: Motion to approve Senior Project for Lucian Beebe. Organize a program to provide one on one instruction over several weeks to students who are close to Junior but need work on advanced maneuvers.

Voted on Slack : 100%

September 20 Excomm meeting 6:00PM on Zoom

PK: Motion to approve Senior Skipper project for Sarah Herbelin to coordinate grant application to the CA Department of Parks and Recreation, Division of Boating and Waterways, and to approve her appointment as chair of the DBW grant application committee

Voted on Slack : 100%

CH: Motion to approve Lifetime Membership for Deepti Karandur for her service to the club as Youth Ride Chair 2018-2022

Voted on Slack : 100%

CH Motion to approve Lifetime Membership for Caryl Woulfe who served as Women's Sailing Chair the past several years up until 2022 and for her service to the club?

Voted on Slack : 100%

October 25

September 6 Excomm meeting 6:00PM on Zoom

August 23 Excomm meeting 6:00PM on Zoom

August 9 Excomm meeting 6:00PM on Zoom

JB: Approve Senior Project for Christian Bauer - Co-Fast Track Coordinator for August 2022

Voted on Slack : 100%

July 26 Excomm meeting 6:00PM on Zoom

RA: Motion to approve Memo as cruising skipper

Voted on Slack : 100%

AR: Motion to approve Lifetime Membership for Matt Hess who served as Rear Commodore during the 2018-19 season for his service to the club?

Voted on Slack : 100%

July 12 Excomm meeting 6:00PM on Zoom

JB: Proposal to change CSC ORs as follows (Polly motion to follow)

From

M.1. Cruising Skipper Rating

1. Required Tests: Sr Skipper, Cruising written test, Standard First Aid Course, 3 qualifying cruises, approval by ExComm based on reports from skippers who administered the qualifying cruises

M.2. Qualifying Cruises

1. Candidate must administer at least 3 Lottery Signup Cruises, only one cruise may be in dinghies.

----------------------

To

M.1. Cruising Skipper Rating

1. Required Tests: Sr Skipper, Cruising written test, Standard First Aid Course, 3 keelboat qualifying cruises, approval by ExComm based on reports from skippers who administered the qualifying cruises

M.2. Qualifying Cruises

1. Candidate must administer at least 3 Lottery Signup Cruises. One dinghy cruise, within the Cruising Dinghy Area, is required to also gain Dinghy Cruising privileges.

Any Senior Skipper who has passed the Cruise Written and has completed at least one supervised cruise with a favorable evaluation since Jan 1, 2021 is exempt from this change. The exemption expires at the end of 2022.

Voted on Slack : 100%

JB: Motion to approve Alan Champion as Dinghy Cruise Skipper based on his considerable dinghy experience before the requirement was in place

Voted on Slack 100%

June 28 Excomm meeting 6:00PM on Zoom

PK Invest $10k in US Treasury I bond?

Voted on Slack 100%

JB: Motion to approve Andy Hacket as Cruise Skipper for Keelboat and Dinghy

Voted on Slack 100%

June 14 Excomm meeting 6:00PM on Zoom

SS: Motion to amend the OR section D 1. By adding “Equipment Inspection” test to the junior windsurfer white card.

Voted on Slack 100%

May 30 Excomm meeting 6:00PM on Zoom

May 16 Excomm meeting 6:00PM on Zoom

JB: Motion to approve Brian Nishi's Senior Project - Fast Track Co-Coordinator

Voted on Slack 100%

SS: Motion to Approve Eric Ams Senior Rationg. Eric completed all the requirements to become a senior windsurfer.

Voted on Slack 100%

JB: Motion to approve Senior Project for 2022 Fast Track Coordinators: Audrey Yen, Madison Jewell, Sven Junkergard, Ahn Bui, Jesse Homchand, Justin Adamson

Voted on Slack 100%

May 2 Excomm meeting 6:00PM on Zoom

April 18 Excomm meeting 6:00PM on Zoom

NW: Motion to approve lifetime membership to Eric Lee for his work on Ex Comm, and his contributions during the reopening, and the windsurfing educational program

Voted on Slack 100%

PK: Motion to adopt following budget and to authorize spending up to the amounts listed in the budget, for the fiscal year 5/1/2022 through 4/30/2023

Voted on Slack 100%

JB: Motion to approve Senior Project for Lisa Dinh: Diversity Outreach Intro to Sailing

Voted on Slack 100%

PK: Increase dinghy budget by $10k to allow making deposit on 2 new dinghies to be delivered next fiscal year and partially reimbursed by DBW ($5k from CSC)

Voted on Slack 100%

April 4 Excomm meeting 6:00PM on Zoom

PK: Motion to Authorize Treasurer to open a business checking account at US Bank and to be the only officer signing on this account

Voted on Slack 100%

MG: Move to increase the authorized spending for keelboats by $10k and for general overhead by $25k

Voted on Slack 100%

March 22 Excomm meeting 6:00PM on Zoom

March 8 Ecomm meeting 6:00PM on Zoom

CH Motion to change potential September Open House dates to 9/18 and 9/11. 

Voted on Slack 100%

February 22 Excomm meeting 6:00PM on Zoom

MG Motion to support Diversity Outreach

This program would a) provide statistics to measure the current diversity of the club and b) seek ways to promote diversity at the club.  Key activities would be to add survey questions to the current signup page, to report on responses, and to form a committee that can try out educational materials, active outreach, mentoring, and other possible further improvements.

Voted on Slack 100%

February 8 Excomm meeting 6:00PM on Zoom

January 25 Excomm meeting 6:00PM on Zoom

JB Motion to approve  Nicole Faghihi's Senior Project - Advanced Dinghy Coordinator 2022

Voted on Slack 100%

January 11 Excomm meeting 6:00PM on Zoom

2021

December 7 Excomm meeting 6:00PM on Zoom

November 23 Excomm meeting 6:00PM on Zoom

Report from camile on weta/dredging/etc.

November 16 Excomm meeting 6:00PM on Zoom

PK Motion to Authorize Treasurer to open a business checking account at Union Bank and to be the only officer signing on this account

• Voted on Slack 100% 

CH-P Motion to approve lifetime membership to Carolyn Brown and Tony To for their work on ex comm as well as the countless hours they dedicate to the club.

• Voted on Slack 100%

October 31 Excomm meeting 6:00PM on Zoom

JB Motion to approve Emmi Lee's Senior Project - Senior Study Group Coordinator

• Voted on Slack 100%

October 17  Excomm meeting 6:00PM on Zoom

AR Motion to approve Windsurfing Senior Project Proposal for Alexandre de Chaumont Quitry

• Voted on Slack 100%

October 3  Excomm meeting 6:00PM on Zoom

6:00-6:37 Birk H, John B, Min V., Andy H., Carolyn B., Christina P-H.

Discuss action on serial assault incident

• Ideas suggested:
• Better lighting
• We have lighting, should make it exist. 
• Do a survey after sunset.
• Possibly add more solar lighting.
• Suggest a general call for a volunteer to take this on.
• Foghorns in changing rooms
• (min will take care of adding these and putting up a note)
• Security cameras
• Suggestion as a senior project, but also need XS some more careful investigation of how to set it up.  Follow up with sofien as he did mention on slack that he could set one up easily.
• DL conflict intervention training
• train dayleaders on how to call for help and prepare them so they can make that call efficiently ( e.g. have the numbers on their phone ready to go).
• Possibly have foghorn or even a siren in the club house.
• Question about pepper spray? General consensus in room is not comfy with it. Possibly ask port captain or survey day leaders. It would have to be made clear that they are not expected to use it, it is just available in case they find it necessary.
• Question: what should be announced & when. Probably should announce along with the changes.  Nicho should also coordinate with the person this happened to before we announce anything, and make sure they are o.k. With whatever level of description is added.

September 29 Special Session at 7:00PM on Zoom

7:04-7:10 Birk H, Christina P-H, Min V, Sofien, Nicho W.

• Motion to approve the senior rating of @Nicho. He’s fulfilled all of the requirements including on the water tests on back to back days
• Motion approved
• Discuss when ratings should expire because of membership lapse and whether this should be different for different ratings.
• 5 years for all
• After that a senior with the appropriate rating Dinghy,Keel, Cruising, Windsurfing can sign off.
• John B. will put up proposal on Slack.

September 19  Excomm meeting 6:00PM on Zoom

6:05-6:28 John B, Nick W, Sofien, Andy H, Ryan A, James C, Birk H

• What to do  about return members returning after 2 years with expired ratings.
• Ratings suspended pending review (if a member hasn’t been actively sailing)
• Need check off by a senior to resume rating or sign off at a lower level until they are happy.
• JB will write this up and propose.

• What about rating committee: 
• Proposal: Rating committee should be keeping committee staffed and make sure that active people are easier to find. 
• NW will take on the job of having that conversation.

MG/?? Motion to approve Sr Skipper project for Umair Khokhar: Hold repair clinics to fix all outstanding issues on Quests & Ventures, educate members on boat repair.  Voted on Slack 100%

Treasurer’s Report  (Slack, in response to John’s meeting info, also in separate post to Slack) move to approve all the spending listed in the Treasurer’s reports from 9/19/21, 9/5/21, 8/22/21, 8/8/21, and 7/25/21.

September 5 Excomm meeting 6:00PM on Zoom

August 22  Excomm meeting 6:00PM on Zoom

• Discuss expiration of ratings
• Discuss ratings committee

August 8  Excomm meeting 6:00PM on Zoom

July 25  Excomm meeting 6:00PM on Zoom

SS/?? Motion to approve Senior Project for Pierre Nedelec: co-coordinate Fast Track week of Aug 30. Voted on Slack 100%

PfS/BH Motion to approve Sr Skipper project for Max Lawall: construct unkeyed switches to replace the key switches on the Whaler rescue skiffs, because the existing key switches fail repeatedly due to keys snapping off inside the switches, causing skiff outages. Voted on Slack 100%.

July 11  Excomm meeting 6:00PM on Zoom

CPH/JC Motion to amend ORs to include kayaking an SUPing to the list of activities that require use of the PFD.  5. Secondary flotation (PFD) must be worn when sailing, windsurfing, kayaking or SUPing. A windsurfer rated Junior or above may use a long-leg wetsuit and windsurf harness without a PFD while windsurfing voted on Slack 100%

JB/MG Motion to amend ORs to require CA Boating Cards for new Senior and Cruise keelboat skippers and for existing Senior and Cruise skippers according to CA age phase-in. Specifics here voted on Slack 100%

AR/?? Motion to approve @Eric Lee as a Senior windsurfer. Eric had successfully completed all of the senior requirements!!! voted on Slack 100%

June 27 Excomm meeting 6:00PM on Zoom

JB/RA Approve Fast Track coordination as Senior Projects for Kevin Corcoran & Brenden Kallaby (July 19), Mike Jones (Aug 9) and Ronan Potage (August 30) voted on Slack 100%

June 13 Excomm meeting 6:00PM on Zoom

JB/MG adopt Reopen Committee for Implementation on June 15 voted on Slack 100%

JB/RA approve Luis Rangel's Senior Project - Fast Track Coordinator week of June 21 voted on Slack 100%

May 30 Excomm meeting 6:00PM on Zoom

CPH/PK Lifetime family membership for Mary and her family voted on Slack 100%

JB/MG adopt Reopen Committee for Implementation on June 15 voted on Slack 100%

May 16 Excomm meeting 6:00PM on Zoom

EL/BH update mask requirements/yard limit requirements based on new CDC guidance voted on Slack 100%

AR/NW approve Eric Lee for meeting the Senior Project requirement for his windsurfing rating. voted on Slack 100%

SS/RA approve Adam Rinder as a Senior windsurfer.  Adam successfully fulfilled all the requirements to become a senior windsurfer!!! voted on Slack 100%

EL/JB Remove daily reservation system for CSC equipment. voted on Slack 100%

May 2  Excomm meeting 6:00PM on Zoom

JB/MG Approve Senior Project for Marco Falcioni - Coordinate May 3 Fast Track voted on Slack 100%

PK/MG Approve budget and spending for next fiscal year 5/1/21 - 4/30/22 voted on Slack 100%

April 18 Excomm meeting 6:00PM on Zoom

JB/RA Motion to no longer require the Reopen Procedures Test in order to take lessons and reserve equipment voted on Slack 100%

April 4 Excomm meeting 6:00PM on Zoom

Slack approved 

RA/NW to modify covid protocols now that berkeley has entered orange tier voted on Slack 100%

For discussion:

Review current reservation limits and increasing capacity for 2021 season

March 21 Excomm meeting 6:00PM on Zoom

Slack approved:

RA/MG adopt Mark's re-open changes  voted on Slack 100%

1. allow 2 person non-household non-vaccinated keelboating classified as "outdoor moderate contact sport/recreation" per https://www.cdph.ca.gov/Programs/CID/DCDC/Pages/COVID-19/outdoor-indoor-recreational-sports.aspx and allow club keelboats to be used as such (limit 2 people) subject to the mitigations/recommendations in the above link. Masks required on water.
2. allow groups of 2 or more fully vaccinated (per CDC definition - final dose + 2 weeks) to dinghy (or keelboat) sail together - masks not required when on water

JB/EL Approve Camille Antinori as Senior Dinghy Sailor  voted on Slack 100%

March 7 Excomm meeting 6:00PM on Zoom

Slack approved:

CB/RA approve senior WS rating for Weisa Kolbein Wang voted on Slack 100%

JB/RA Approve Proposed Reopen Changes starting 3/1  voted on Slack 100%

• Open changing rooms (4)
• Relocate WS booms (Who is asking?)
• Open porta potties
• Allow members to use club wetsuits and foulies - wash/hang after use - no requiring 3 day quarantine but requiring dunking in solution and drying (nor for PFDs)
• Increase yard capacity WS 6-8 & Dinghy 4-6 (to accommodate people in changing rooms)
• Update signage, protocols, website to match changes and announce.  

February 21 Excomm meeting 5:30PM on Zoom

RA/NW Bring Andy Hacket on as co-3rd? voted on Slack 100%

February 7 Excomm meeting 6:00PM on Zoom

January 24 Excomm meeting 6:00PM on Zoom

CB/MG Proposed 2021 GMM dates Feb. 21, May 23, Aug 22, Nov 14 voted on Slack 100%

January 10 Excomm meeting 6:00PM on Zoom

AR/RA senior project for Adam Rinder, Eric Ams and Weisa Wang It's a comprehensive project to tackle the sail storage, organization and inventory all at once. For the longest time we had sails stored all over the place and after losing the "shop" as our main storage area we need to build a new home for our sails. voted on Slack 100%

2020

December 27 Excomm meeting 6:00PM on Zoom

December 20 Excomm meeting 6:00PM on Zoom

MG I propose that we do not implement any policy on decoration. If we get a complaint in the future, vice commodore position can have a vote amongst the co's to remove or not if it is deemed offensive (if even number of co's, a tied vote is no action)

MLF Amended version: Propose that we do not implement any formal policy on decoration. If we get a complaint in the future, Vice Commodore position will decide what is appropriate. If Vice Commodores are unable to decide (tie) they will bring the decision to ExComm for vote.

December 13 Excomm meeting 6:00PM on Zoom

November 29 Excomm meeting 6:00PM on Zoom

MLF/RA Motion to approve the ExComm officers as presented in GMM voted on Slack 100%

November 15 Excomm meeting 5:30PM on Zoom

PK/NW Allow one night of dinghy racing in Jr area supervised by First Vice, with DL on duty, and all boats lit by taped on glowsticks and carrying working waterproof flashlights and other USCG-required gear. voted on Slack 100%

November 1 Excom meeting 6:00PM on Zoom

Adam Rinder: Introduction to Professional Background (5-10 mins)

October 18 Excomm meeting 6:00PM Zoom

SS/CB Motion to add Adam Rinder at co-2nd Vice voted on Slack 100%

PK/CB Motion to replace the current budget with the one in the Treasurer's report 10/4/20, and to authorize spending up to the amounts listed for the purposes listed in that budget, copied below. Proposed FY Budget for 5/1/20 to 4/30/21 Expected Income Memberships (Regular and windsurf locker) $107,000 DBW reimbursement $44,000 UC Work-Study Reimbursement $9,000 Donations, surplus sales, interest, etc. $6,000       Total Income $166,000 Authorized Spending Club activities $0 Dinghies and rescue skiffs $30,700 Windsurfing $21,000 Keelboats $9,800 Dayleaders $62,500 Clubhouse and Yard $8,000 General Overhead $55,000       Total Spending $187,000 voted on Slack 100%

October 4 Excomm meeting 6:00PM Zoom

JB/MG Lifetime membership for Mark Elgood  voted on Slack 100%

September 20 Excomm meeting 6:00PM Zoom

September 6 Excomm meeting 6:00PM zoom

PK/CPH Lifetime membership for Kevin Corcoran  voted on Slack 100%

August 23 GMM meeting 7:00PM zoom

August 23 Excomm meeting 6:30PM zoom

Privacy of names on reservation list and equipment sign outs. 

CB/JB Motion to add Birk Huber as co-secretary voted on Slack 100%

MLF/RA Motion to add Nicholas Waton as co-commodore voted on Slack 100%

CB/JB Motion to add Eric Lee as co-rear commodore WS voted on Slack 100%

JB/MG Lifetime membership for JJ voted online 100%

RA/CPH Lifetime membership for Brenden voted online 100%

August 9 Excomm meeting 6:00PM zoom

Disciplinary hearing

Motion to add white card option for 3-day suspension

Motion to nominate Adelaide Cahill and Heather Breaux for Port Captain

July 26 Excomm meeting 6:00PM

July 12 Excomm meeting 6:00PM

MG/JC Motion to add white card option for 7-day suspension voted on Slack 100%

June 28 Excomm meeting 6:00PM

June 14 Excomm meeting 6:00PM

PK/MG reopen the club with the reopening protocol voted on Slack 100%

SS/RA approve Seniors taking boards and dinghies out on closed days with reservations. Must have passed the online reopen test and conform to club procedures for this period. voted on Slack 100%

 Treasurer’s Report 6/14/20

As of 6/14/20 we have $80,477 in cash, up $1,462 from last report 5/17/20.

We’re on an interim budget until we get a better idea of the next stages of reopening. We still have $9,391 to spend on the purchase of two JY15’s on our 2019 DBW grant, and another

$19,995 to spend on our 2020 DBW grant, but will need to revise the budget to accommodate all the purchases.

Budget for Fiscal Year 2020-2021 vs actual 5/1/20 - 6/14/20

May 29 GMM meeting 6:00PM @ virtual

May 29 Excomm meeting 5:30PM @ virtual

• Discuss club reopen protocols and timeline
• Discuss adding a waiver for all club participants (US sailing template https://www.sailingscuttlebutt.com/wp-content/uploads/2020/05/Organizational-Liability-and-Release-Waiver-template.pdf)

Motions

PK/MG approve changes to the currently authorized spending for the remainder of this fiscal year, and to approve spending for next year, as shown in the attached Budget Proposal voted on Slack 100%

JB/MG change ORs to correct GPS coordinates of X buoy. Change coordinates in Section I.1 from 37°52.0' N 122°19.08' W to 37° 52.34' N     122° 21.51'W  voted on Slack 100%

CB/MG Change the May GMM date from May 17 to May 31 voted on Slack 100%

May 17 Excomm meeting 6PM @ virtual

May 3 Excomm meeting 6PM @ virtual

April 19 Excomm meeting 6PM @ virtual

• Discuss membership status of Josh and Dmitry

April 5 Excomm meeting 6PM @ virtual

March 22 Excomm meeting 6PM @ virtual

March 8 Excomm meeting 6PM @ CSC clubhouse

Treasurer’s Report 3/8/20

As of 3/8/20 we have $7,998 in cash, up $444 from last report 2/9/20.  DBW is sitting on $8,953 in reimbursements for the 6 novice windsurf boards and 8 Quest mainsails we bought (accounting section is frozen). When we get it, we’ll need to pay the remainder of of $8,268 for buying two new JY15 sailboats to complete the purchases under last year’s grant.  No word yet on this year’s grant award.  We finally got $729 back from Fedex for their screw up on customs duties for windsurf sails we imported in April 2019.

The budget numbers below reflect the recent changes, and the funds remaining in the dinghies and general budgets are separated into funds earmarked for DBW spending and not earmarked.  The dinghies budget has less than $1k of non-DBW funds after paying off the JY’s and Quest mainsails, while the general budget has $1,523 for sales tax on the DBW purchases.

In February, we took in a hell of a lot of money, prolly because of heavenly weather.

February 23 Excomm meeting @ CSC clubhouse before GMM

Should we publish “minutes” more frequently than our actual F2F meetings?  PK: that's up to you, the bylaws just say the actions taken without meeting have to be published with the minutes. CB: yeh, I realize that. I also realize that some members actually read and have been wondering where the minutes are. 

February 9 Excomm meeting 5:00PM @ CSC clubhouse

Treasurer’s Report 2/9/20

 As of 2/9/20 we have $$7,553 in cash, down $1,812  from last report 1/25/20.  Still expecting a check for $5,195 from DBW for the 6 novice windsurf boards.  Held up in China are the 8 Quest mainsails we ordered, for which we’ll need to pay $1720.  Hopefully this month, with the DBW reimbursement and dues income, we’ll be able to pay a deposit of $8,269 for buying two new JY15 sailboats to complete the purchases under this year’s grant.

The current budget remains in good shape overall, but needs some adjustments to individual budgets (see motion to change spending limits, passed on line).

Regular membership dues income in January was about average, and also about same as last year which was the first month with the new dues (such as $120 for regular membership).

The weather score for January was better than last year, about same as January 2018.  (Weather score gives more weight to temperature than wind, because warm weather attracts new sailors more than windy weather does).

Motion (passed on line): change the authorized spending for this fiscal year (5/1/19 to 4/30/20) to the amounts in this proposed budget 2/5/20 below:

Proposed Budget 2/5/20

January 25 Excomm meeting 10:00AM @ Mary’s house

Treasurer’s Report 1/25/20

As of 1/25/20 we have $9,366 in cash, down $5,085 from last report 12/29/19.  Big thanks to our members who contributed big money to the club this past month, and to Alyssa Singer for publicizing employers’ gift-matching and volunteer support programs!  Spending below includes $6,475 that will be reimbursed under our 2018-9 grant from the Division of Boating and Waterways. 

The budget remains in good shape overall.  The numbers below include the $3,000 increase in the keelboat budget that was approved online.  Not enough info yet to adjust the remaining budget components, but few others seem to need significant (>10%) changes.

January 12 Excomm meeting 5PM @ CSC clubhouse

JB/CPH Motion to modify approval of Open House dates as follows. July OH to be moved from 7/12 to 7/19  (voted on Slack)

2019

December 29 Excomm meeting 5PM @ CSC clubhouse

CB/RA - motion to approve 2020 GMMs on Feb 23, May 17, Aug 9, and Nov 19 (voted on Slack

CPH/JC - Motion to cancel the Feb 2020 open house due to poor attendance in past years (voted on Slack)

SL--Treasurer’s Report 12/29/19

As of 12/29/19 we have $14,450 in cash, up $3,805 from last report 12/15/19.  Big thanks to Alyssa Singer for emailing our members about corporate employee gift programs, and to our members who signed up for their employers’ programs.  DBW has approved our request to buy 2 new JY15’s instead of one Venture with this year’s grant money.  The City has a draft 5 year license agreement to review.

The budget remains in good shape overall.  The numbers below don’t include the $3,000 increase in the keelboat budget that was approved online.  Not enough info yet to adjust the remaining budget components, but no others seem to need significant (>10%) changes.

Regular dues income for the month of December 2019 was good compared to previous years, even though the weather scored lower.

December 15 Excomm meeting 5PM @ CSC clubhouse

PK/RA - motion to increase keelboating budget by $3,000, mostly to reimburse Sheldon for old expenses. (voted on Slack)

JB/CB - Motion to approve Open House and Fast Track dates for 2020 (voted on Slack)

CB/SS - motion to approve cruising skipper rating for Jack Chen (voted on Slack)

MLF - Review the Bay Trail plans in situ at the club so that club leadership is clear on the current changes coming our way. I believe it is helpful to understand the details of what is planned so we can work with those details rather than some of the confusion (misunderstandings) which have been going around.

MLF - Select a date/time for a January ExComm retreat. I can host at my house but we need to lock in a date.

CB - approve the expenditures in the Treasurer’s report

CB - add these Slack votes to the minutes: Lifetime membership for Will, Steven, Joel, Josh, and Lydia; JJ as 2nd Vice; Sr projs for Carol and George; Cruising skipper for Elyakim and Jack; Sr Dinghy for Birk and Mariya; increase KB budget; approve OH and FT dates

SL--Treasurer’s Report

As of 12/15/19 we have $10,645 in cash, down $1,216 from last report 12/1/19.  Big thanks to Sheldon for paying for a ton of stuff, including Donald’s haulout back in May, and for assembling a thick stack of receipts.  We’ve paid the last month’s rent of our 5 year license agreement with the City, and will go onto holdover until the new agreement is created.  Sofien ordered 6 more novice windsurf boards and DBW has a reimbursement request for them.  James ordered 8 more Quest mains and their reimbursement request will go in when they’re paid for, too.  DBW has extended our time to complete the purchases until 6/1/2020, and they’re reviewing a request to buy 2 new JY15’s to replace our 2 worst JY’s instead of one Venture (to add to our 4 Ventures)  with this year’s grant money. 

The budget remains in good shape overall.  The $3k increase to the keelboat budget isn’t included in the numbers below.  Dinghy budget will need an increase if DBW approves the request for 2 JY15’s.  So far no progress on getting cheaper insurance, but the broker is still at bat.    

December 1 Excomm meeting

SS/MG - Jennifer Johnson for windsurfing rear commodore (voted on Slack)

JB/MG - Sr. project for George Michelogiannakis automate keelboat lessons (voted on Slack)

JB/CB - Lifetime membership for Wil Yu (voted on Slack)

CB/RA - Cruising skipper rating for Elyakim Rinat (voted on Slack)

SL - Treasurer’s Report

As of 12/1/19 we have $11,860 in cash, down $1,896 from last report 11/14/19. 

The budget is in good shape overall, and dues income has been very good.  I still don’t have all the info needed to propose changes that are needed to individual budgets:

• Keelboats budget needs increase, some expenses not yet submitted.  
• General Overhead budget needs an increase, depends if we can get cheaper insurance.  
• Dinghies budget may need increase (and DBW reimbursement may decrease) depending if DBW will reimburse UFO or if we get another dinghy reimbursed this year.  
• Membership income could be increased based on dues collected to date.  
• Clubhouse and Yard, Windsurfing, and Activities may get cuts if needed for solvency.

Dues income for November was above the average for November in the last six years, despite weather that was calmer and colder than most would prefer.

November 14 Excomm meeting

CPH/JB - Award Stephen Dower lifetime membership for his service to the club as banquet chair; looking for a new banquet chair (voted on Slack)

• Looking for a new keelboat lesson coordinator-- will KB lesson coordinating count as a senior project

CPH- Winter on the Waterfront

SL-- Treasurer’s Report:

As of 11/14/19 we have $13,756 in cash, up $194 from last report 10/13/19. 

 The budget is in good shape overall, and dues income has been very good.  We still need to reduce some budgets and increase others, but I don’t yet have all the info needed to propose all the changes.  Keelboats budget needs increase, some expenses not yet submitted.  General Overhead budget needs an increase, depends if we can get cheaper insurance.  Dinghies budget may need increase (and DBW reimbursement may decrease) depending if DBW will reimburse UFO or if we get another dinghy reimbursed this year.  Membership income could be increased based on dues collected to date.  Clubhouse and Yard, Windsurfing, and Activities may get cuts if needed for solvency. 

October 13 Excomm meeting

SL--Treasurer’s Report

As of 10/13/19 we have $13,562 in cash, up $3,286 from last report 9/15/19.  

The budget is in good shape overall, and dues income has been very good.  Thanks to Will Yu’s excellent suggestion, we may reduce our insurance cost significantly.  However, we may still need to reduce some budgets and increase others. 

September 29 Excomm meeting

CB/JB - Approve Birk Huber senior dingy rating (voted on Slack)

CB/JB - Approve Mariya Ryazantseva senior dingy rating (voted on Slack)

September 15 Excomm Meeting

CPH - Update our liability release form to include a clearer photo release section. Will most likely involve getting club lawyers involved

CPH/JC - award DanZ lifetime membership for his service to the club (voted on Slack)

CB/MLF - Approve Andy Hacket senior dinghy rating (voted on Slack)

JB/CB - renew privileges for Mike Sherrell to lead around-the-pier races (voted on Slack)

CB/RA - Approve Joel Gussman Cruising skipper rating (voted on Slack)

SL--Treasurer’s Report

Treasurer’s Report 9/15/19/19

As of 9/15/19 we have $ $10,275 in cash, up $4,429 from last report 8/18/19.   

The budget is in good shape overall, but individual budgets may need to be decreased or increased to rebalance the budget, unless we get DBW reimbursement for the UFO, and also unless dues income exceeds expectations.

August 18 Excomm Meeting (before 6pm GMM)

JB/RA - Approve post factum Joanie Pacheco’s senior project - Co-coordinating Fast Track (voted on Slack)

SL--Treasurer’s Report

 As of 8/18/19 we have $5,847 in cash, down $1,736 from last report 7/14/19.  

 The budget is in good shape overall, but the budgets for dinghies/rescue skiff and general overhead have problems. 

•         The dinghies/rescue skiff budget is $53,000 including $22,000 for a new trainer dinghy and dinghy sails to be reimbursed by DBW, but most of these items have not been purchased yet, and the remaining non-DBW portion of the budget is about 80% used up. 
•         The general overhead budget is 65% used up; it covers insurance, use tax (sales tax on wholesale purchases), property tax (boats and possessory interest in leased space), rent, safety equipment (especially wet suits and PFD’s), and other miscellaneous items, and we need to have $15,000 left in April 2020 for insurance payments.

July 28 Excomm Meeting

CPH - Updating the list of current rating committee to exclude members of rating committee that are no longer testing, update to include new rating committee members that have the ability and desire to be on the committee

JB - Approve senior project for Annalise Hoopes - Senior Study guide

WY - Change Operating Rules (voted on Slack)

O.4. Restriction/Prohibition of Sailing and Windsurfing section O.4.1.b

From b)    wind <10 knots for N, <30 knots for Jr, J+

To b) wind <10 knots for N, <20 knots for Junior,  <25 knots for J+; Use discretion for individual members as prescribed in (d).

PK - Change Operating Rules (voted on Slack)

A.5 Membership Dues and Ratings

1. 1. As of January 2019 Dues are $120 (or 10 hours of work) for 3 months , $99 (or 10 hours of work) for 3 months for students and seniors, $75 (or 10 hours of work) for minors (under 18 years old).   Annual memberships are $375 (or 30 hours of work). Combined dues for all the members of a family (related as parents/guardians/children) who purchase memberships at the same time in the clubhouse is $175 (or 15 hours of work) for 3 months. Minor (under 18) memberships require approval by ExComm, medical form and liability waiver must be kept on file in the clubhouse, and dues can be discounted to $1 for 3 months if the minor member agrees to show up on four Saturday mornings to help teach lessons.  Work in exchange for membership can consist of teaching in the scheduled sailing or windsurfing lessons, giving a club cruise (Cruising Skippers only), working a full shift as dayleader (rated Dayleaders only), or other work approved by a dayleader or ExComm member.
2. Annual dues for windsurf locker associate memberships are $400 for regular size windsurf locker, $600 for 1.5 size locker, payable by May 1st each year, with a 30 day grace period, after which a $35 late fee is due.
3. Ratings expire after two years lapse in membership.

July 14 Excomm Meeting

DZ - Tobias Sr Project: Clean out and organize the board hospital 

• Clear the back wall and install two large peg boards on either side of the middle beam and organize all pertinent tools
• Reorganize the tool bins
• Organize the steel cabinet w/anything needed
• Organize all items and the shelves so everything in there is easy to find and also easy to return to its home.
• Buy small tool boxes and trays for organizing the misc tools
• Label everything

CB - Approve Senior Skipper rating for Cooper Butler-Brown

SL - Treasurer’s Report 7/14/19

As of 7/14/19 we have $7,583 in cash, down $1,430 from last report 6/30/19.  We also have about $17k of reimbursements to be made once DBW pays us $12.6k for the windsurf boards we bought on our grant, and about $4k for the Merit haulout, $2.9k credit card payment due end of July, and about $1.4k on Wet Marine account due next month, so we’re holding off on purchases over $250 for now.

The budget is in good shape, except for no reimbursement from DBW yet.