Information for Day Leaders, Excomm Members and some others – Approving Work Hours and Entering on Behalf of a Member

Day Leaders, Excomm members, and certain appointed club members can approve work hours. They can also enter hours on behalf of a member (this streamlines the process of the Day Leader's recording and approving hours).

Approving Work Hours

You must have approval permission on the site to do this.

Login to the CSC Website (cal-sailing.org).

  1. Navigate to Memberships->Approve Work Hours. If you do not see this subtab under the Memberships tab, you do not have approval permission.
  2. You will see a list of the last 100 Unapproved Work Hours entered by anyone.
  3. To approve an item, click its Approve button.
  4. You can also Edit or Delete an item by clicking the appropriate buttons. If you have questions, you can click on the person's name to send an email to them (you must be on a computer where you have an email client).

In the database, the approver will normally be recorded as the logged-in user. This is shown under Approver. If you want to approve on someone else's behalf (for example, you're logged in as VDL but you want to record your own name), change the Approver before you approve any hours. Simply enter the name you want recorded in Current Approver and click Change. Then approve as you normally would.

Entering and Optionally Approving Work Hours for a Member

To keep things simple, the Day Leader (or anyone with approval permission) can enter hours on behalf of a member and approve them at the same time. This is how it should normally work in the clubhouse.

You must have approval permission on the site to do this.

Login to the CSC Website (cal-sailing.org).

  1. Navigate to Memberships->Approve Work Hours. If you do not see this subtab under the Memberships tab, you do not have approval permission.
  2. You will see a search form under Member. Enter either the member's ID or all or part of the member's name and click the associated Search button. You will get a page (or possibly several pages) of members that match your search. Click on the member for whom you want to enter hours, and click Submit. You can also enter a different name to match and click on the Search icon.
  3. You will get a page with the last 100 unapproved work hours for that person, and above it a form for entering and (optionally) approving their hours.
  4. To enter hours, fill out the form Input Work Hours for User XXXXX. By default, the hours will be approved when you enter them by clicking the Submit button. If you want to enter the hours but not approve them, uncheck the Approved box.

That's it.

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